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SalarySalary range: The salary range for this position is CAD $24.04 - $31.56 / hour Why Fraser Health?:
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All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer. Detailed Overview: Qualifications: Education and Experience
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Curious to learn what it’s like to work here? Like us on Facebook (@fraserhealthcareers), follow us on Twitter & Instagram (@FHCareer), or connect with us on LinkedIn (fraserhealthcareers) for first-hand employee insights.
Take the next step and apply so we can continue the conversation with you.
All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
Provides administrative and secretarial support to the Integrated Protection Services Directors and receives work direction from designated staff at Fraser Health, Vancouver Coastal Health Authority, Provincial Health Services Authority and Providence Health Care (collectively, the �Organizations") by performing duties such as drafting and typing confidential correspondence, generating reports and presentations, responding to a variety of internal and external inquiries, managing appointment calendars, coordinating the workflow for the assigned area and developing and implementing new work methods and procedures.
Responsibilities:- Provides administrative and secretarial support by drafting, transcribing and typing confidential correspondence, reports, presentations and memoranda; resolves day-to-day problems, determines priorities, evaluates procedures and makes recommendations and implements revised methods to improve general office administration.
- Researches, organizes and summarizes support materials; generates reports and presentations and responds to a variety of internal and external inquiries by serving as the primary point of contact; provides information directly or refers to appropriate area or individual.
- Updates manuals, preparing charts, tables, presentation materials and newsletters using a variety of software applications such as word processing, spreadsheets, graphics and databases.
- Develops and maintains an efficient system for receiving, processing, filing and retrieving department documents and materials including correspondence, budget and financial information, contract management reports, project documents and meeting/committee meetings.
- Manages appointment calendars including scheduling and coordinating meetings, speaking engagements and/or conferences; resolves scheduling conflicts and issues, as needed.
- Researches applicable support materials, gathers and consolidates a variety of information; drafts reports and briefs; develops new work methods/procedures and/or coordinates the workflow within the assigned area; reviews, processes and receives information; takes follow up action, as required.
- Compiles financial information, verifies invoices and prepares documents for signature; processes expense claims and maintains related records for the assigned area.
- Performs timekeeping functions and forwards information to Payroll for processing, logs scheduled vacation requests and absences, processes staff appointments and provides orientation to new staff in administrative procedures for the assigned area.
- Performs record management duties such as setting up and maintaining numeric, alphabetical and subject filing systems and databases, indexing files and materials to be filed and conducting files searches for requested information.
- Performs administrative tasks such as drafting responses and preparing correspondence, typing reports of a confidential or sensitive nature including security investigations, strategic planning documents and correspondence to senior management and external agencies.
- Performs office support duties such as mail distribution, maintenance of office supplies and equipment, arranging meetings and room bookings, making travel arrangements and organizing appointment calendars.
Grade 12, plus graduation from a recognized Administrative Assistant or secretarial program and three (3) years'' recent, related experience in a complex business environment or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Ability to type at 55 wpm
- Ability to work independently and management multiple and rapidly changing priorities
- Ability to deal with others effectively
- Ability to operate related equipment including applicable software applications
- Ability to operating independently and as a member of a team
- Physical ability to perform the duties of the position
