Executive And Personal Assistant To The Ceo

Personal Assistance Duties:*

Schedule appointments and coordinate calendars (business and Personal)

* Develop work plan, task list, and project manage responsibilities

* Daily, weekly, monthly, and quarterly cleaning, organization, and office and property maintenance (able to lift 50 pounds)

* Shopping, errands, and manage inventory orders

* Hire and supervise household staff

* Book business travel and family vacations* Make restaurant reservations and plan events

* Research, hire, and supervise vendors and contractors for home projects as needed

* Ensure the routine maintenance of office, homes, vehicles, and health appointments

* Manage philanthropic interests

Administrative Duties:

* Meeting preparation (develop agendas and meeting materials, manage invitations, coordinate venues and logistics, Chair meetings and take minutes), relationship management, event attendance and travel administration

* Manage communications (e-mail, text, phone, website, and video live and recorded)

* Develop, edit, and provide analysis on projects, reports, reviews, research, and documents

* Prepare and coordinate briefing materials, summaries, speaking notes, and correspondences

* Responsible for developing and implementing work plans, research, writing policy papers, collaborate and make recommendations

* Work with Senior leadership, the Board, and clients as needed on strategic planning and innovation initiatives

* Organize speaking engagements and notes

* Create expense reports

* Research, plan, design, develop, implement, and monitor social media platforms (LinkedIn, Instagram, TikTok and Websites)

* Performs other duties as required

Qualifications:

Bachelor degree* Master’s and PhD preferred or equivalent research and publishing experience

* High organizational and time-management skills

* Strong planning, organizational, and problem-solving skills and able to adapt and respond to the unexpected

* Excellent verbal and written communication skills and good interpersonal, social skills

* Exceptional ability to contribute positively to a team environment and to work responsibly when independent* Confident, proactive, self-motivated, and organized

* Reliable, responsive, discrete, confidential and diplomatic

* Calm under pressure of short deadlines and unexpected change of plans

Essential:

· Must love animals as this is a pet friendly company

· Valid driver’s licence and reliable access to a vehicle

· Live in Winnipeg, MB (this is not a remote position)

· Be able to professionally represent the company and CEO at all time (business and business casual at all times)

· Flexible schedule during evenings and weekends

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Interested candidates are encouraged to submit their resume along with a cover letter detailing their relevant experience and an optional recorded video introduction via a link that is included in their cover letter.

Job Types: Fixed term contract, Freelance

Salary: From $25.00 per hour

Expected hours: 9 – 17.5 per week

Benefits:

• Flexible schedule
• Wellness program
• Work from home

Education:

• Bachelor's Degree (required)

Ability to Commute:

• Winnipeg, MB R3R 0C5 (required)

Ability to Relocate:

• Winnipeg, MB R3R 0C5: Relocate before starting work (required)

Work Location: Hybrid remote in Winnipeg, MB R3R 0C5