AddressFull job description
46188 - Orillia - Temporary - 1 year
Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
The Grid Operations Receptionist position will provide reception duties at the Integrated System Operating Centre in Barrie locations.
Provide reception service and assist staff including NOD, OT and LBSS clients in the administration, reception and management. This would include visitors, tours and contractors, direction and departure at the ISOC, special arrangements for those with disabilities; receive and direct visitors to the appropriate on-site sponsor; coordinate arrival and departure of visitors with on-site sponsors. Maintain a daily Visitors# log. Maintain a long-range calendar of visitor and tour requests and be prepared to identify scheduling issues; check personal ID, issue and retrieve building access cards. Re fer any problems encountered to Supervisor.
Maintain close communication with the Operators at the Intercon Operations Centre (IOC) in Toronto regarding the arrival and departure of visitors, tour participants, contractors and deliveries. Verify the identity of personnel and the purpose of their visit; brief designated staff about forthcoming visits or deliveries that are likely to occur after the end of shift.
Provide a reception service for the coordination of the arrival, direction and departure of all deliveries for on-site sponsors. Maintain a daily logbook for deliveries including contact information and be prepared to identify delivery issues. Check personal ID, issue and retrieve building access cards where necessary. Refer any problems encountered to Supervisor.
Receive, open, sort and distribute mail in accordance with procedures and instructions. Provide special or rush delivery service as directed. Refer any problems encountered to Supervisor. Prepare outgoing mail, verify postage requirements and arrange for shipment of registered mail as required. Perform a redirect and tracing service of mail. Provide a local and international courier service, making necessary arrangements and provide a tracing service, as required. Accept deliveries and notify recipients of their arrival.
Provide a duplicating, distribution, routing and posting service in accordance with established deadlines, policies, procedures and instructions provided. Operate photocopy equipment and perform minor maintenance, as required. Collate, assemble and bind material, as required.
Review the occurrences of the previous period, including items identified by the IOC, the SCE, supervisor or outgoing receptionist. Prepare a list of action items to bring to the attention of the IOC, the SCE or incoming receptionist that could impact the next reporting period.
Perform other duties as required.
Selection Criteria
Essential Knowledge:
Requires of office principles related to records systems maintenance related to receptionist and telephone answering service, courier and mail processing services. Requires a knowledge in the use of a desktop computer, email and other standard office software applications. Requires a knowledge of English to effectively communicate with others
Requires experience to be familiar with the standards and procedures associated with the materials pertinent to the work. Requires experience in a clerical setting to gain familiarity with routines and procedures related to typing, reproduction and clerical services such as, conference room & equipment booking, visitor security procedures.
Requires contact with external personnel, such as, Security Service provider, various couriers, support personnel, contractors for repairs and maintenance associated with cleaning, plumbing, security gates and pods, etc. Requires contact with internal personnel to for escalation on security and maintenance items and to receive or give information when performing receptionist and telephone answering services.
Work assignments are received from Supervisor and are accompanied by specific instructions, reference material and any other detail necessary for the completion of the work. Requires proceeding with the assignments following established procedures and practices. Reference is made to Supervisor on matters not covered by initial instructions or established procedures. Progress, accuracy and quality checks are provided by Supervisor, at frequent intervals throughout progress of the work and a final check is made on all work at completion.
Requires contact with external personnel, such as, Security Service provider, various couriers, support personnel, contractors for repairs and maintenance associated with cleaning, plumbing, security gates and pods, etc. Requires contact with internal personnel to for escalation on security and maintenance items and to receive or give information when performing receptionist and telephone answering services
A period of up to one year is considered necessary to gain this experience
This knowledge is considered to be normally acquired either through the successful completion of Grade XI in a Secondary, Commercial or Technical School or by having the equivalent level of education.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2022.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: February 6, 2023
In the event you are experiencing difficulties applying to this job please consult our help page here.
Job Segment: Operations Manager, Receptionist, Clerical, Operations, Administrative
Safety Comes First is a core value at Hydro One, and we remain committed to taking every reasonable precaution to ensure a respectful, safe and healthy working environment. Further to this commitment, we have adopted a COVID-19 Vaccination Policy to protect the health of our employees from the hazard of COVID-19. New employees will be required to declare their vaccination status to Hydro One. Employees who do not provide proof of vaccination status may not enter any 3rd party locations that require full vaccination (e.g. customer properties).
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
- NOTE* Hydro One introduced a Hybrid Work Pilot Project in 2022 for most office-based roles. Employees work in-office/on-site two days a week and remotely from home for three days a week. Hydro One is adding refreshed workspaces and technology to support these changes. Join us as we ‘trial & learn’ a new modern way of working and be a key driver of future state!
The Grid Operations Receptionist position will provide reception duties at the Integrated System Operating Centre in Barrie locations.
Provide reception service and assist staff including NOD, OT and LBSS clients in the administration, reception and management. This would include visitors, tours and contractors, direction and departure at the ISOC, special arrangements for those with disabilities; receive and direct visitors to the appropriate on-site sponsor; coordinate arrival and departure of visitors with on-site sponsors. Maintain a daily Visitors# log. Maintain a long-range calendar of visitor and tour requests and be prepared to identify scheduling issues; check personal ID, issue and retrieve building access cards. Re fer any problems encountered to Supervisor.
Maintain close communication with the Operators at the Intercon Operations Centre (IOC) in Toronto regarding the arrival and departure of visitors, tour participants, contractors and deliveries. Verify the identity of personnel and the purpose of their visit; brief designated staff about forthcoming visits or deliveries that are likely to occur after the end of shift.
Provide a reception service for the coordination of the arrival, direction and departure of all deliveries for on-site sponsors. Maintain a daily logbook for deliveries including contact information and be prepared to identify delivery issues. Check personal ID, issue and retrieve building access cards where necessary. Refer any problems encountered to Supervisor.
Receive, open, sort and distribute mail in accordance with procedures and instructions. Provide special or rush delivery service as directed. Refer any problems encountered to Supervisor. Prepare outgoing mail, verify postage requirements and arrange for shipment of registered mail as required. Perform a redirect and tracing service of mail. Provide a local and international courier service, making necessary arrangements and provide a tracing service, as required. Accept deliveries and notify recipients of their arrival.
Provide a duplicating, distribution, routing and posting service in accordance with established deadlines, policies, procedures and instructions provided. Operate photocopy equipment and perform minor maintenance, as required. Collate, assemble and bind material, as required.
Review the occurrences of the previous period, including items identified by the IOC, the SCE, supervisor or outgoing receptionist. Prepare a list of action items to bring to the attention of the IOC, the SCE or incoming receptionist that could impact the next reporting period.
Perform other duties as required.
Selection Criteria
Essential Knowledge:
Requires of office principles related to records systems maintenance related to receptionist and telephone answering service, courier and mail processing services. Requires a knowledge in the use of a desktop computer, email and other standard office software applications. Requires a knowledge of English to effectively communicate with others
Requires experience to be familiar with the standards and procedures associated with the materials pertinent to the work. Requires experience in a clerical setting to gain familiarity with routines and procedures related to typing, reproduction and clerical services such as, conference room & equipment booking, visitor security procedures.
Requires contact with external personnel, such as, Security Service provider, various couriers, support personnel, contractors for repairs and maintenance associated with cleaning, plumbing, security gates and pods, etc. Requires contact with internal personnel to for escalation on security and maintenance items and to receive or give information when performing receptionist and telephone answering services.
Work assignments are received from Supervisor and are accompanied by specific instructions, reference material and any other detail necessary for the completion of the work. Requires proceeding with the assignments following established procedures and practices. Reference is made to Supervisor on matters not covered by initial instructions or established procedures. Progress, accuracy and quality checks are provided by Supervisor, at frequent intervals throughout progress of the work and a final check is made on all work at completion.
Requires contact with external personnel, such as, Security Service provider, various couriers, support personnel, contractors for repairs and maintenance associated with cleaning, plumbing, security gates and pods, etc. Requires contact with internal personnel to for escalation on security and maintenance items and to receive or give information when performing receptionist and telephone answering services
A period of up to one year is considered necessary to gain this experience
This knowledge is considered to be normally acquired either through the successful completion of Grade XI in a Secondary, Commercial or Technical School or by having the equivalent level of education.
At Hydro One we understand that the success and strength of our business rests with our people. When we develop their skills, we are investing in both their success and ours. To secure the best talent, we seek to create a workforce that reflects the diverse populations of the communities where we live and work and to create a culture based on safety, innovation and inclusiveness.
We are honoured to be recognized by Forbes in its list of Canada’s Best Employers for 2022.
Thank you for considering a career with Hydro One, we welcome applications from all qualified candidates. If you are having difficulty using our online application system and you need an accommodation due to a disability, please email careers@hydroone.com. Hydro One will provide reasonable accommodation for qualified individuals with disabilities in the job application process.
Please note this email is only for accommodation requests. Resumes sent to this email address will not be considered.
Deadline: February 6, 2023
In the event you are experiencing difficulties applying to this job please consult our help page here.
Job Segment: Operations Manager, Receptionist, Clerical, Operations, Administrative
