Human Resources Clerk

West Park Healthcare Centre helps patients get their lives back by through the provision of specialized rehabilitation and complex continuing care services and a continuum of inpatient, outpatient and outreach care and treatment.

With this transformation, West Park Healthcare Centre is growing and so is our Human Resources team. We are looking for a Human Resources Clerk - Temporary Full Time (3 month contract) to join us and make a real impact.

Job Overview:

The Human Resources Clerk is the first point of contact for the Human Resources Department. The position determines the immediate needs of the customer; provide assistance where practicable to the customer or Human Resources team members or refer them to the appropriate Human Resources personnel.

Accountabilities:

• Maintain reception area coverage during the Human Resources Department’s general office hours.
• Accountable and will serve as the primary contact for the transition to the new building, specifically for the Human Resources department.
• Provide support during the purge and shred activities, and ensure all employee files are boxed accordingly.
• Answer internal and external enquiries either by telephone, email or in person or refer them to a Human Resources team member as appropriate.
• General office duties including filing, photocopying, mail distribution, preparing job postings, typing memos, filling in key information to form letters (annual wage adjustment increases, benefit changes), scheduling meetings/interviews and applicable space for meetings, and ordering/maintaining office supplies in a fiscally responsible manner.
• Ensure current and relevant information is displayed and accessible to employees on the HUB and HR public folders
• Assist with events such annual Long Service recognition program, Applause program, and other employee recognition events as required.
• Maintain employee files in adherence with Records Management policy and procedure.
• Maintain an inventory of office supplies and order supplies as needed including verification of receipt of ordered items.
• In conjunction with the Talent Management, arranges advertising for external and internal job postings boards, pulls resumes from the resume database, and conducts criminal reference checks.
• Complete written HR employment verifications correspondence to employee and third parties as requested.
• Conduct the annual employee license/registration process as per the Centre’s policy and procedure, and provides the Chief Human Resources Officer and Chief Nursing Executive and Health Professions Officer with an annual update.
• Onboard new hires including such as Kronos registration, completion of WP documents, tracking completion of e-learning requirements and PPHSA, criminal check, etc.
• Other duties as assigned.

Qualifications:

• High School Diploma
• Administrative Assistant Certificate or Diploma preferred
• Human Resources Certificate from a recognized program
• 3 years office administration/reception experience preferably in a Human Resources department
• Intermediate keyboarding skills (40 wpm)
• Intermediate computer skills (Microsoft Office Suite)
• Strong attention to detail
• Effective interpersonal, organizational and communication skills
• Demonstrated customer service philosophy
• Ability to handle situations with tact, professionalism and discretion
• Ability to function independently and take direction
• Previous working experience in a Human Resources Department preferred
• Evidence of satisfactory attendance record
• Ability to work in a manner that exemplifies the centre’s core values and helps patients get their life back
• Should be aware of conditions and measures that may affect the safety of patients, residents, students, employees, volunteers, physicians and visitors

Please Note: All West Park Healthcare Centre employees are required to be fully vaccinated as a condition of hire in accordance with the hospital’s COVID-19 Immunization Policy. Accommodations to this requirement under the Ontario Human Rights Code may be available subject to supporting evidence.

At West Park Healthcare Centre, we are committed to fostering an inclusive and accessible environment, an important part of living our brand. We are dedicated to building a workforce that reflects the diversity of the community. Our accessible employment practices are in compliance with the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code. Should you require accommodation during any phase of the recruitment process, please indicate this in your cover letter. For further assistance please contact the Human Resources Department at (416) 243-3600 extension 4637.

Job Type: Fixed term contract
Contract length: 3 months

Salary: From $24.00 per hour

Expected hours: 40 per week

Schedule:

• Day shift
• Monday to Friday

Education:

• Bachelor's Degree (preferred)

Experience:

• Human resources: 1 year (required)

Ability to Commute:

• York, ON M6M 2J5 (required)

Ability to Relocate:

• York, ON M6M 2J5: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-01
Expected start date: 2024-02-19