Address
Form of workFull job description
Secondary School Secretary II
Start Date: TBD
10 months + 10 days per year, 35 hours/week
Pay Band 5 - $21.15 to $23.50
The
Kawartha Pine Ridge District School Board offers dynamic, high quality educational
programs for nearly 33,000 elementary, secondary and adult students in the 100
schools within our jurisdiction. We
offer eligible employees a comprehensive employee pension (OMERS) and benefit
package upon start date, a commitment to ongoing learning, and an exceptional
work environment.
All
positions in the Kawartha Pine Ridge District School Board support the schools
priority of student achievement and the Board’s mission to educate our students
to excel in learning, to succeed in life and to enrich our communities.
Employees demonstrate empathy and respect in all interactions, are committed to
service excellence, and
embrace change through innovation.
The purpose of the Secondary School Secretary II position is to provide
secretarial/clerical support and services to the school. This position reports to School Principal with work assigned by the Secondary School Head
Secretary.
Main Responsibilities:
performs clerical duties either electronically or on paper for the school, including
records management, updating manuals, filing; preparing correspondence, reports,
minutes, agendas, calendars, newsletters and various other documents;
completes and verifies absence reports, time sheets, other HR related documents
electronically and on paper and maintains the On Call system;
creates and maintains student information, registration and Ontario Student Record
files and responding to requests for information or transfer of records;
maintains, reconciles and reports on petty cash, school bank account and school
budget records, including school generated funds;
prepares and tracks requisitions (purchase and warehouse); receives, verifies and
ensures delivery of purchased items, stocks and monitors office supplies and
equipment requisitioning and repairs of equipment, with some minor
troubleshooting; packaging and arranging shipment of outgoing materials.
assist the principal with administration of the volunteer management system, receive
and review police records checks and maintenance of the volunteer database, in
accordance with Board Policy and Administrative Regulation;
provides reception services for school receiving calls and/or visitors, contacting
parent(s)/ guardian(s) as required, meeting needs of students coming into the office,
carrying out the functions of student attendance, delivering messages/information to
persons in the school and processing incoming and outgoing mail;
records and stores medication for students; maintains and update student health
information
assists with arranging transportation of students including arranging daily pickup and
drop offs for off-site events/trips and all required paperwork and reporting;
prepares report card data base creates teacher =take home= disks, importing student
data and printing report cards;
provides additional secretarial support to Student Services, Guidance and/or Co-op
departments re: university/college applications and seminars, commencement,
IPRC, textbooks and deposits, Ministry reports, trips, time tabling, homework
assignment requests, locker assignments, guest speakers, Driver=s Education
records, Peer Helper program, etc;
performs other duties as may be assigned by the Secondary School Head Secretary
and the school principal.
Supervision:
Does not supervise
Main Contacts:
Internal: students, staff, and volunteers
External: parents/guardians, general public and community agencies
Education & Experience:
high school diploma or equivalent
1 to 3 years experience
Specialized Skills:
advanced level computer skills in word processing, spreadsheets and data bases;
basic accounting procedures
Effort and Working Conditions:
school office environment; some pressure to meet deadlines
some dealing with difficult people; moderate amounts of lifting materials under 5 Kg; some lifting of materials over 5 Kg; moderate visual exertion and keyboarding
Expected Competencies:
In order to fulfill this position with an acceptable degree of competency, the
incumbent will be expected to exhibit:
Works on projects as part of a team, exchanging ideas and contributing skills that
complement those of the other team members. Fulfils commitments to team
members.
Works independently to solve problems. Looks for opportunities to take on more
responsibility.
Meets standards of productivity as defined for the level and position.
Demonstrates concern for the accuracy and quality of work, and takes step to
correct mistakes and improve the overall product.
Possesses the technical skills and knowledge needed to perform tasks efficiently.
Able to take on a variety of different tasks and roles within the organization.
Can be relied upon to handle a fair workload, meet deadlines and commitments,
and accept responsibility for actions. Demonstrates an ability to work
independently.
Accepts changes and responds to setbacks with minimal disruption.
Demonstrates a sense of responsibility and commitment to the public perception
of the organization. Follows through on commitments, and admits to mistakes.
Maintains organized records, and makes efficient use of resources. Always
submits accurate reports, on time.
Manages time and prioritizes tasks to ensure that deadlines are met.
Works with an aim to assist the system in achieving the Areas of Emphasis,
including making decisions and taking actions that will positively affect student
achievement and demonstrating our Character attributes.
A police records check, with a Vulnerable Sector Search and
Pardoned Sexual Offenders Database Search , dated within 6 months prior to the date
of hire , is a requirement for employment with this Board.
Please note that there have been reports that it has taken some candidates up
to 6 weeks to obtain a police check. With that in mind, we strongly recommend
that you go about obtaining this search at your earliest convenience.
KPRDSB is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:
Only
those selected for an interview will be contacted.
Start Date: TBD
10 months + 10 days per year, 35 hours/week
Pay Band 5 - $21.15 to $23.50
The
Kawartha Pine Ridge District School Board offers dynamic, high quality educational
programs for nearly 33,000 elementary, secondary and adult students in the 100
schools within our jurisdiction. We
offer eligible employees a comprehensive employee pension (OMERS) and benefit
package upon start date, a commitment to ongoing learning, and an exceptional
work environment.
All
positions in the Kawartha Pine Ridge District School Board support the schools
priority of student achievement and the Board’s mission to educate our students
to excel in learning, to succeed in life and to enrich our communities.
Employees demonstrate empathy and respect in all interactions, are committed to
service excellence, and
embrace change through innovation.
The purpose of the Secondary School Secretary II position is to provide
secretarial/clerical support and services to the school. This position reports to School Principal with work assigned by the Secondary School Head
Secretary.
Main Responsibilities:
performs clerical duties either electronically or on paper for the school, including
records management, updating manuals, filing; preparing correspondence, reports,
minutes, agendas, calendars, newsletters and various other documents;
completes and verifies absence reports, time sheets, other HR related documents
electronically and on paper and maintains the On Call system;
creates and maintains student information, registration and Ontario Student Record
files and responding to requests for information or transfer of records;
maintains, reconciles and reports on petty cash, school bank account and school
budget records, including school generated funds;
prepares and tracks requisitions (purchase and warehouse); receives, verifies and
ensures delivery of purchased items, stocks and monitors office supplies and
equipment requisitioning and repairs of equipment, with some minor
troubleshooting; packaging and arranging shipment of outgoing materials.
assist the principal with administration of the volunteer management system, receive
and review police records checks and maintenance of the volunteer database, in
accordance with Board Policy and Administrative Regulation;
provides reception services for school receiving calls and/or visitors, contacting
parent(s)/ guardian(s) as required, meeting needs of students coming into the office,
carrying out the functions of student attendance, delivering messages/information to
persons in the school and processing incoming and outgoing mail;
records and stores medication for students; maintains and update student health
information
assists with arranging transportation of students including arranging daily pickup and
drop offs for off-site events/trips and all required paperwork and reporting;
prepares report card data base creates teacher =take home= disks, importing student
data and printing report cards;
provides additional secretarial support to Student Services, Guidance and/or Co-op
departments re: university/college applications and seminars, commencement,
IPRC, textbooks and deposits, Ministry reports, trips, time tabling, homework
assignment requests, locker assignments, guest speakers, Driver=s Education
records, Peer Helper program, etc;
performs other duties as may be assigned by the Secondary School Head Secretary
and the school principal.
Supervision:
Does not supervise
Main Contacts:
Internal: students, staff, and volunteers
External: parents/guardians, general public and community agencies
Education & Experience:
high school diploma or equivalent
1 to 3 years experience
Specialized Skills:
advanced level computer skills in word processing, spreadsheets and data bases;
basic accounting procedures
Effort and Working Conditions:
school office environment; some pressure to meet deadlines
some dealing with difficult people; moderate amounts of lifting materials under 5 Kg; some lifting of materials over 5 Kg; moderate visual exertion and keyboarding
Expected Competencies:
In order to fulfill this position with an acceptable degree of competency, the
incumbent will be expected to exhibit:
Works on projects as part of a team, exchanging ideas and contributing skills that
complement those of the other team members. Fulfils commitments to team
members.
Works independently to solve problems. Looks for opportunities to take on more
responsibility.
Meets standards of productivity as defined for the level and position.
Demonstrates concern for the accuracy and quality of work, and takes step to
correct mistakes and improve the overall product.
Possesses the technical skills and knowledge needed to perform tasks efficiently.
Able to take on a variety of different tasks and roles within the organization.
Can be relied upon to handle a fair workload, meet deadlines and commitments,
and accept responsibility for actions. Demonstrates an ability to work
independently.
Accepts changes and responds to setbacks with minimal disruption.
Demonstrates a sense of responsibility and commitment to the public perception
of the organization. Follows through on commitments, and admits to mistakes.
Maintains organized records, and makes efficient use of resources. Always
submits accurate reports, on time.
Manages time and prioritizes tasks to ensure that deadlines are met.
Works with an aim to assist the system in achieving the Areas of Emphasis,
including making decisions and taking actions that will positively affect student
achievement and demonstrating our Character attributes.
A police records check, with a Vulnerable Sector Search and
Pardoned Sexual Offenders Database Search , dated within 6 months prior to the date
of hire , is a requirement for employment with this Board.
Please note that there have been reports that it has taken some candidates up
to 6 weeks to obtain a police check. With that in mind, we strongly recommend
that you go about obtaining this search at your earliest convenience.
KPRDSB is committed to a qualified workforce that is representative of the diversity of the people of Ontario and across the communities we serve. We welcome applications from candidates with diverse background and lived experiences as a member of a marginalized group, including but not limited to:
- First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
- members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin;
- persons with visible and/or invisible (physical and/or mental) disabilities;
- persons who identify as women; and
- persons of marginalized sexual orientations, gender identities, and gender expressions.
Only
those selected for an interview will be contacted.
