Access Archivist Intern

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

The Access Archivist Intern position exists to fulfill the legislated functions related to archives as per the Freedom of Information and Protection of Privacy (FOIP) Act and City of Calgary bylaws. In this position, you will identify, acquire, preserve, and make accessible material in the form of civic and private records (physical and digital) which document the structure, functions, activities, and history of the Corporation of The City of Calgary and its predecessors. Primary duties include:

• Review archival records for personally identifiable information (PII) in accordance with the FOIP Act prior to making them available to researchers, relocate or redact archival materials containing PII in accordance with FOIP requirements, and track and manage relocated archival records containing PII.
• Provide access to material in accordance with legislated requirements and educate onsite researchers on the care and handling of archival materials. 
• Gain informational control of archival records through the collection of metadata and by indexing and the arrangement and description of records according to national and professional archival standards.
• Establish and maintain consistent descriptive practices to optimize search and retrieval with the Archives' descriptive databases. 
• Attach digital objects to descriptive records to enhance the user experience and optimize online access to information.
• Promote the research of records holdings and the history of the Corporation to all City employees and the public through outreach activities.

• A degree plus additional training in Archives, Privacy, Library or Museum studies (e.g. Masters, Diploma or Certificate) and at least 1 year experience in Archives, Privacy, Library or Museum setting.
• Must meet Young Canada Works eligibility requirements.
• Preference will be given to specialized training obtained through a Masters of Archival Studies, Information Access and Protection of Privacy (IAPP) certification, Information Studies, Library Science or Knowledge Management degree.
• Experience working with ArchivEra or other archives management software and databases will be considered an asset.
• Success in this position requires excellent organizational skills and a strong attention to detail, accompanied by demonstrated customer focus and strong interpersonal skills with the ability to work with, and communicate effectively, with various levels of both staff and elected officials.