Accounting And Administrative Supervisor

Job description

Position: Accounting and Administrative Supervisor

Reports to: Chief Executive Officer and Executive Chairman

ABOUT US

At UP Vertical Farms, our mission is to become one of the largest and most sustainable indoor vertical farm producers of baby leafy greens by 2024, producing the safest, most nutritious, and best tasting salad greens. We specialize in Controlled Environment Agriculture (CEA) and our hands-free, high density, tech-driven vertical farm puts people and our planet first. It also supports the local economy by producing the most flavorful greens, picked at the peak of freshness, and delivered to the local market with speed and precision. Learn more about our mission at https://UPVerticalFarms.com/.

POSITION DESCRIPTION

We are seeking a smart and hardworking individual for Accounting and Administrative Supervisor opportunity for a full-time position at our company.

Reporting directly to the Chief Executive Officer and Executive Chairman, the Accounting and Administrative Supervisor will be tasked with bookkeeping functions such as: AR, AP, Bank Reconciliation and deposits, and Administrative duties such as managing petty cash, receiving orders and general administrative duties.

Candidates must have 1-2 years of related experience in accounting, bookkeeping and administration, with knowledge and experience with Sage.

Job duties

· Enter bills into Sage to record costs and allocate expense accounts on purchases

· Reconcile vendor statements and proof for accuracy, Spot check costs to ensure consistency in billing

· Prepare Accounts Payable reports for review, Issue vendor payments via cheque and credit card

· Prepare Purchase Orders for vendors

· Set up new Customers and enter Sales Orders for web sales.

· Generate Customer Invoices and email tracking numbers

· Process employee expense reports and petty cash

· Reconcile company bank accounts and credit card statements

· Monthly and quarterly government reporting (PST, WCB, GST, etc)

· Prepare bank deposits

· Filing, reporting, and other general accounting, bookkeeping and Administrative duties as needed to keep the office running smoothly and meet various project objectives

Other administrative duties may include:

· Answer company phone

· Monitor admin email inbox

· Process purchase requisitions from various departments

· Scanning and electronic filing of documents and invoices

· Track, follow up, and receive shipments and packages

· Greet visitors that come onto site

· Uses ERP and other operational software as relating to duties

· Preparing customs paperwork for import/exports

· Generating and analyzing various reports

· Updating spreadsheets and Bill of Materials

· Coordinating, purchasing and picking up general administrative items

An ideal candidate will have:

EXPERIENCE:

· Bookkeeping: 1 year (required)

· Administration: 1 year (preferred)

QUALIFICATIONS:

· 1-2 years' experience in accounting, bookkeeping and business administration.

· Proficiency in MS Office, Sage 50 is an asset.

· Excellent communication skills, strong command of the English language

· Pleasant and efficient telephone and reception skills

· Excellent interpersonal skills Excellent customer service skills

· Excellent ability to multitask in a fast-paced environment

· Valid BC Driver’s license; use of personal vehicle for office purpose may be required

What We Offer

· A ground-level entry into an exciting and innovative AgTech company with opportunities for growth

· Competitive salary based on experience and qualifications

· Comprehensive benefits package

Job Types: Full-time, Permanent

Salary: $50,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Pitt Meadows, BC V3Y 1Z1: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounting and Bookkeeping: 1 year (required)
• Administrative: 1 year (required)

Work Location: In person