Administration Manager

Summary: Accountable for the overall administrative functions in support of the production process and line management within the central processing center (CPC). The Administration Manager, Central Processing Center is guided by the Savers Vision and Core Values. Reports to the General Manager, CPC.

Essential Job Functions

Administrative Management:

• Role models and maintains a respectful, values-driven workplace that adheres to all Savers’ Policies and Procedures.
• Responsible for recruitment process of new team members including reviewing Jobvite for applicant flow, postings, screening/initial interviews, and scheduling interviews with line management.
• Leads, plans, and executes TM engagement activities that contribute to increasing retention levels.
• Works in conjunction with CPC managers to understand forecasted staffing needs and recruitment requirements.
• Conducts orientations/Jumpstart for new team members and monitors OTJ Training completion to ensure compliance.
• Checks and edits Kronos to ensure an accurate and on-time payroll. Troubleshoots issues and follows up with Shared People Services on solutions.
• Manages the Duty to Accommodate (DTA) process from initial request to determination of accommodation and ongoing follow up; works directly with Team Member Relations on difficult cases. Completes quarterly DTA updates on-line.
• Ensures the smooth and adequate flow of information within the CPC to department managers including MCD communications. Reports progress on key initiatives at management meetings e.g. turnover, supplies, etc.
• Manages MyHR transactions including processing LOAs, pay increases, and team member data changes.
• Monitors on-time Performance Review completion. Conducts TM investigations in partnership with Team Member Relations and/or Loss Prevention.
• Orders all supplies and ensures sufficient supply of same at all times, using the Savers P2P system.

Equipment & Supply Maintenance:

• Monitors that equipment certifications are current e.g. forklift, material handling, baler. Coordinates training with Logistics Manager as required.
• Manages the ordering of supplies to ensure minimal down-time and to meet health and safety standards. Partners with managers to understand needs.
• May oversee the entire CPC as acting General Manager in-charge when assigned.

Required Knowledge, Skills, and Abilities:

• Strong mathematical and analytical skills.
• Strong organization and planning skills.
• Ability to communicate well in both verbal and written forms.
• Ability to observe, assess and coach the work of others.
• Ability to apply common sense understanding to carry out instructions furnished in written and/or verbal form.
• Ability to reason, make decisions, and use independent judgment in various situations.
• Literate in all Microsoft Office applications. Highly proficient in all functions of Excel and Outlook.
• Able and willing to safely, cautiously, and efficiently navigate work environment that may include large industrial machinery, heavy equipment and product, elevated and uneven surfaces and heights, and moving forklifts

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Employee assistance program
• Extended health care
• On-site parking
• RRSP match
• Store discount
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Calgary, AB: reliably commute or plan to relocate before starting work (required)

Work Location: In person