Administration Student, Records and Privacy

SUMMARY OF DUTIES:

Reporting to the Deputy Clerk, the Administration Student will provide administration support and coordinate with internal clients to work on Records and digitization.

DUTIES AND RESPONSIBILITIES:

(These set out the principal functions of the position, and shall not be considered as a detailed description of all the work requirements).

• Work with physical and electronic Records and entail the use of Microsoft 365 programs such as SharePoint and Teams.
• Support privacy related projects including the creation of training modules and working with privacy related documentation and records.
• Revise policies and create process related documentation to improve departmental efficiency.
• Respond to inquiries by the public at the counter and on the telephone.
• Prepare various correspondence and memos.
• Filing and data entry.
• Other miscellaneous clerical duties.

POSITION REQUIREMENTS:

• Enrolled in full-time studies the semester preceding the summer and returning to full-time studies in September.
• Enrolment in an Administration Studies Program is preferred.
• Excellent customer service skills.
• Knowledge of Microsoft 365.
• Available to work commencing early May.
• Work independently and also as a member of a team.
• Proven completion of Ministry of Labour Worker Health and Safety Awareness training.
• Attention to detail, a strong work ethic and a demonstrated commitment to enhancing a safety culture.

Hourly Rate: $16.67

Expected Work Location: City Hall - 50 Church Street, St. Catharines

Expected Hours of Work: Currently Monday-Friday 8:30 AM - 4:30 PM

PLEASE NOTE THIS IS A STUDENT POSITION FROM MAY TO AUGUST

Applications will be accepted online at www.stcatharines.ca/jobs. Applications received any other way will not be accepted.

The City of St. Catharines is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise the Human Resources Division to ensure your accessibility needs are accommodated throughout this process.

Job Type: Seasonal
Contract length: 4 months

Salary: $16.67 per hour

Expected hours: 35 per week

Benefits:

• Casual dress

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: In person