Administrative Officer, Staffing & Recruitment - Support Staff - 24AE04

ABOUT THE UPPER GRAND DISTRICT SCHOOL BOARD (UGDSB)

The UGDSB employs a team of approximately 4,000 dedicated staff who serve more than 35,000 students attending a variety of programs across 65 elementary and 11 secondary schools as well as continuing education and adult learning centres in the counties of Dufferin, Wellington, and the City of Guelph. The UGDSB covers the ancestral and treaty lands of the Mississaugas of the Credit, the Six Nations of the Grand River, and Saugeen Ojibway Nation.

The UGDSB is committed to supporting student achievement and well-being through our team of dedicated staff and strong learning communities, always striving to meet the diverse needs of our students. Our employees are empowered to contribute in meaningful ways to the success of our students and the greater organization.

THE OPPORTUNITY

The Upper Grand District School Board is seeking a dynamic Administrative Officer, Staffing & Recruitment – Support Staffto join our People, Leadership and Culture team.

Reporting to the Staffing Supervisor – Support Staff, the successful candidate will be responsible for providing administrative support and guidance to supervisory personnel in a variety of HR matters for their assigned Support Staff portfolio.

Location: Guelph Board Office (500 Victoria Road N., Guelph, ON)

Salary Range: $76,343 - $91,543 (per annum, 40 hours per week, 12 month position)

Board Information: 1.0 FTE; permanent, full-time; Administrative Employees

Responsibilities

• Full cycle recruitment and selection (job postings, liaise/coordinate with various advertisement agencies, community partners, post secondary institutions, coordinate and attend recruitment fairs etc.)
• Develop interview guides, schedule and participate in interviews, complete reference checks, prepare employment offers/transfers
• Inputting new hires, employee changes and other relevant information into the HRIS
• Chair the staffing process for the applicable group(s) assigned to your portfolio ensuring sound/accurate position occupancy tracking and management.
• Administering and tracking employee leave requests, transfers, seniority lists.
• Provide assistance and responding to various stakeholders (employees, Administrators, Union) on a variety of HR matters, primarily pertaining to staffing/hiring and leaves, including but not limited to, interpretation and application of relevant collective agreements, employment legislation and applicable board policies.
• Participate in relevant committees and meetings as required (i.e. Labour Management, Bargaining).
• Performs other duties as assigned to grow and develop as an HR professional.

Qualifications

• Post-secondary education with additional courses in human resources management combined with a CHRP designation or qualifications/experience deemed equivalent by the Board.
• Minimum of three years of recent, related and professional experience in Human Resources to include a recruitment and/or staffing focus.
• Working knowledge of and ability to interpret/apply relevant employment legislation and collective agreements.
• Excellent working knowledge of Microsoft products (Excel/Word), Google Docs and other databases.
• Excellent oral and written communication skills and the ability to communicate effectively, professionally, and courteously with all levels of staff, external contacts, and the general public.
• Sound problem solving and conflict resolution skills.
• Strong analytical and organizational skills combined with the ability to work under pressure to meet competing deadlines, with a strong attention to accuracy and detail.
• Ability to work independently in an organized manner, and collaboratively in a team-based environment.
• Initiative, sound judgement and a high degree of discretion when dealing with confidential information.
• Demonstrated understanding of commitment to equity, diversity, and inclusion.
• Experience in a unionized/school board/public sector organization would be an asset.

APPLICATION DETAILS

Candidates are invited to email their cover letter and resume in PDF format to ae.jobs@ugdsb.on.ca,specifying ‘Job Code24AE04’ in the subject line, no later than 4:00 p.m. on March 21, 2024. While we thank all applicants for their interest in working for the UGDSB, we wish to advise that only those selected for an interview will be contacted.

Please note: An original Vulnerable Sector Check (VSC) must be provided prior to the commencement of employment (if the successful candidate is external). The VSC must be dated within 6 months of the start date of employment. For further information, refer to the UGDSB’s Criminal Record Check requirements.

INCLUSIVE RECRUITMENT & HIRING

Employment Equity

The UGDSB is committed to disrupting systemic racism and oppression in all of its forms. We are committed to building a diverse staff that is reflective of and adds value to the community and students we serve. We actively encourage applications from members of groups who have historically and/or currently experience marginalization and/or barriers to equity, including, but not limited to:

• First Nations, Inuit, and Métis peoples, and all other Indigenous peoples
• Persons of marginalized sexual orientations, gender identities, and gender expressions
• Members of groups that commonly experience discrimination based on race, ancestry, ethnicity, colour, religion and/or spiritual beliefs, or place of origin
• Persons with visible and/or invisible disabilities

At UGDSB, we recognize that many of the identities listed above do not exist in a single form and are often intersecting, creating complex and unique experiences for applicants. We value the contributions that each person brings and are committed to creating and maintaining an environment where everyone can participate fully, thrive, and reach their full potential. Please visit Safe, Equitable and Inclusive Schools to find out more about equity, diversity and inclusion at the UGDSB.

Accommodation & Accessibility

We seek applicants with a wide range of abilities, and we provide an accessible candidate experience. If you require accommodation at any phase of the recruitment process, please contact wellness@ugdsb.on.ca.

Job Type: Full-time

Salary: $76,343.00-$91,543.00 per year

Benefits:

• Company pension
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• Vision care
• Wellness program

Work Location: In person

Application deadline: 2024-03-21
Expected start date: 2024-04-15