Administrative Personal Assistant

About Us

AEDN Realty is a private real estate investment company founded in 1950. AEDN assets include equity interests in multi-family, industrial, retail, student housing and commercial properties across Canada and the US. AEDN also engages in development and management of retail, commercial and residential properties.

We are a seeking a highly organized, driven, and motivated individual to join our team as an Administrative Assistant. This role offers an exciting opportunity for someone who thrives in a fast-paced environment and is dedicated to going the extra mile to ensure tasks are completed efficiently and effectively.

Financial Management

• Process checks and pay bills on Hopem (property management software).
• Process monthly recurring payments and expenses.
• Manage sporting events tickets and payments, including scheduling, transfers, and coordination with partners for purchases.

Travel Management

• Handle all travel bookings and manage modifications as necessary.
• Ensure contracts with hotel partners are current and secure the best rates available.

Administrative Responsibilities

• Ensure documentation is properly stored and saved on servers.
• Format templates and documents as needed.
• Handle miscellaneous requests and manage deadlines for projects.
• Assist in creative projects (labels, designs, cards).

Event Calendar and Charity Coordination

• Assist in the coordination of events and charitable initiatives.
• Manage schedules and calendars.
• Coordinate Christmas giving and donations, as well as bank runs and deposits.

Qualifications

• Bachelor’s degree in Business Administration or relevant equivalent
• Prior administrative experience or relevant experience
• Proficiency in Microsoft Office Suite
• Strong organizational skills and attention to detail.
• Ability to thrive in a fast-paced environment with shifting priorities.
• Excellent communication and interpersonal skills.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Commuter benefits
• Company events
• Dental care
• Extended health care
• Language training provided
• Life insurance
• On-site gym
• Paid time off
• Tuition reimbursement
• Vision care

Schedule:

• Monday to Friday

Application question(s):

• What are your salary expectations?
• This job is full-time, in office. Please confirm acknowledgment.

Work Location: In person