Assistant Bookstore Coordinator

Main Duties and Responsibilities

Assists the Bookstore Coordinator with the workload of bookstore staff by:

• Performing daily opening/closing, service counter and telephone tasks;
• Packing and shipping orders;
• Creates displays for all merchandise on the Castlegar campus and provides direction on merchandise displays for all campuses; and
• Provides training as required.

Assists the Bookstore Coordinator with textbook and stock needs for all Selkirk College campuses, including:

• Processing customer's special orders and returns;
• Creating purchase requests for purchase orders;
• Placing orders for textbooks, stationery, gift, and confectionary with approved vendors.
• Track, order and remit documentation for bus passes.
• Monitoring and maintaining inventories for all campuses;
• Resolving invoice discrepancies, damaged-in-freight and other return issues with shippers and suppliers.
• Verifying and ensuring accurate, competitive pricing;
• Maintaining stock control records, including inventories and request orders for items as necessary;
• Working with Marketing and other departments and schools to produce swag and clothing for resale, ensuring internal procedures and guidelines are followed as set by the Manager and Coordinator;
• Responding to in-store requests for assistance from staff, students and members of the public;
• Assisting with the coordination of periodic inventory counts;
• Ensuring proper purchasing and receiving procedures are followed, including related college policies; and
• Maintaining bookstore bookkeeping records, such as sales reports, in-stock invoices and receiving reports.
• Communicate and develop relationships with new vendors to introduce new product lines;

Performs clerical and cashier functions, including:

• Entering Sponsored Students into the system;
• Providing information and direction to customers;
• Coordinating cash and sales functions; balancing cash and preparing revenue/bank deposits; preparing month-end revenue reports;

Perform other related duties as assigned by the Supervisor or communicated by the Bookstore Coordinator.

Skills, Knowledge and Abilities

• Excellent interpersonal and communication skills
• Excellent customer service skills
• Ability to work independently and as part of a team
• Proficiency with Windows, MS Office Suite and Bookware systems
• Good physical condition, as heavy lifting (up to 30 pounds) is required on a day-to-day basis

Education and Experience

• High school graduation
• 2-year Business Administration Diploma
• 2-3 years of related retail experience
• Valid BC Driver's License

This is a regular, 56% position commencing as soon as possible. The salary will be Pay Grade 7 - $31.16 per hour - in accordance with the PPWC Collective Agreement.