Associate-Supervisor, Accounts Payable

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Job Type:
Employee
Duration in Months(for fixed-term jobs):
12
Job Family:
Finance (JF)
# of Open Positions:
1
Faculty/Service - Department:
Accounts Payable, Financial Resources
Campus:
Tabaret Hall
Union Affiliation:
SSUO
Date Posted:
March 25, 2024
Closing Date:
April 05, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above
Hours per week:
35
Salary Grade:
SSUO Grade 10
Salary Range:
$75,743.00 - $95,678.00
*This position may be eligible for a telework arrangement. Learn more about our telework guidelines.
Position purpose:
Reporting to the Manager, Finance, provides financial planning by carrying out analyses and making recommendations to support decision making. Monitors and controls the financial activities of suppliers under the incumbent's responsibility to ensure compliance with Canadian laws and University policies while also offering superior customer services. Provides guidance, training, and recommendations to management and other members of the faculty or service in relation to process improvements and collaboration.
In this role, your responsibilities will include:

• Procedures and Process Improvements: Develops, documents, and implements new work processes, procedures, and methods, and modifies existing ones, for all members of the faculty or service to improve operational efficiency and ensure that financial operations comply with the policies, guidelines and laws governing the University.
• Communication and Liaison: Develops, implements, and maintains effective communication channels with all members of the faculty or service when it comes to internal financial operations, procedures, and processes to ensure that financial transactions and financial reports are consistent and comprehensive. Serves on working groups to share useful information and help improve university policies, procedures, and financial processes.
• Supervision: Assigns and supervises work performed by employees reporting to the incumbent to determine priorities and provide guidance in the attainment of individual objectives. Provides coaching and training to employees.
• Financial Operations: Oversees financial operations related to the management of supplier accounts under the incumbent's responsibility and monitors adherence to strict deadlines. Approves financial transactions associated with these suppliers to ensure compliance with the financial policies, administrative procedures, and guidelines of the University. Also, acts as backup for employees as needed for absences, knowledge transfer, and peek periods.
• Financial Reporting: Supervises and supports all supplier transactions and payments related to month-end and year-end activities ensuring costs are accounted for in the correct periods and calculates and records expense accruals. Provides information for audit requests to the Financial Reporting Manager and auditors and meets with them upon request.

What you will bring:

• University degree in accounting, finance or business administration, or an equivalent combination of education and work experience
• Minimum five years of demonstrated experience in a similar role
• Professional accounting accreditation an asset
• Knowledge of business administration processes and practices, including financial operations and Accounts Payable
• Knowledge of financial operations principles, internal controls, policies, procedures and practices
• Thorough knowledge of the administrative structure and governance of a large organization, preferably in a university setting
• Supervisory experience
• Process improvement experience and lean training is an asset
• Autonomy and discretion
• Critical and analytical thinking
• Knowledge and experience using computer systems and software such as Windows, financial systems, spreadsheets, databases, the internet, and email
• Bilingualism - English and French (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.