Bilingual Bookkeeper (Term)

Qualified individuals are invited to submit their application for the temporary bilingual position of Bookkeeper to work within the Accounts Payable section of the Accounting Branch, at the National Office of the Canadian Union of Public Employees in Ottawa, Ontario. This assignment will commence immediately and is expected to continue for six (6) months.

Applicants must have several years of bookkeeping experience, a thorough knowledge of general accounting procedures and above average computer skills in MS Word and Excel. Experience with database software is desirable. Good organizational skills, above average oral and written communication skills in both English and French and good business math skills are essential, as well as a high degree of accuracy and self-motivation.

SUMMARY OF DUTIES

Under the general direction of the Director of the Accounting Branch or designates, applicants must be able to perform the following duties, among others, with a minimum of supervision and under tight deadlines:

· Sort, process, verify, and record transactions, which may include invoices, cheques, deposits and/or payroll remittances with timeliness and accuracy.

· Maintain accurate records by verifying and/or making the appropriate calculations, investigating inconsistencies, reconciling discrepancies, and making required adjustments.

· Maintain relevant supporting documents where required, which may include items such as approvals and vouchers.

· Perform accounting/statistical functions, which may include recording and tracking information, making mathematical calculations, generating statistics, compiling tables,
posting transactions and adjustments, balancing transactions, and preparing year-end summaries.

· Set up, compose, type, proofread and process to completion, various documents that may include correspondence, reports, forms and other documents, as required.

· Generate reports that may include the use of various accounting applications and may require generation of statistics, spreadsheets, tables, statements and year-end summaries.

· Research, compile, and analyze relevant material which may include the drafting of responses to inquiries and/or advising on procedures such as credit card usage and expense claims, where required.

· Conduct information recording, gathering, processing and dissemination functions, which may include: data collecting, inputting, and updating of databases, performing data searches and inquiries, and generating reports.

· Execute general mail and email functions including receiving, processing, responding to or forwarding incoming mail and may require processing of outgoing mailings and/or courier deliveries.

· Respond to or direct telephone inquiries to appropriate staff members.

· Complete filing functions using manual and/or electronic file systems, updating reference materials, and archiving, where required.

· Assist other bookkeepers, accountants, and assistant accountants, as required.

· Operate office equipment, such as computer, photocopier, fax, calculator, and other office equipment.

· Perform other related duties, as assigned.

QUALIFICATIONS

· Two years work experience as a bookkeeper, ideally in a union environment;

· Business or Community College graduate from a relevant program, or equivalent combination of education and directly-related experience;

· Advanced knowledge of:

o general accounting procedures;

o Excel and various accounting software.

· General knowledge of:

o Internet research techniques;

o databases and data management;

o trade union values and principles.

· Ability to:

o speak and write at an above average level in English and French;

o communicate effectively in a respectful and cooperative manner with the public, all staff, CUPE members, and contractors, etc, from diverse backgrounds and identities;

• work effectively, in a collaborative, diverse, and inclusive team-oriented environment;

o perform relevant mathematical functions;

o work with minimal supervision;

o maintain confidentiality;

o meet deadlines and/or establish priorities while working in a high-pressure work setting;

o work with a high degree of accuracy;

o exemplify good organizational skills;

o solve problems, identify and correct discrepancies, and follow guidelines, where applicable;

o keyboard/type at 50 wpm;

o use advanced MS Office Suite and learn new software.

CONDITIONS OF EMPLOYMENT as set out in the collective agreement between CUPE and COPE Local 491.

CUPE is committed to providing an inclusive, respectful, accessible, and healthy workplace environment that is equitable and fair at all levels of its organization. We are committed to establishing a qualified workforce that is reflective of the diverse population and communities in which we live and serve. CUPE encourages applications from qualified members of the five (5) designated equity groups: Women, Indigenous people, Black and Racialized people, Persons with Disabilities, and 2SLGBTQI+ people. Upon request and at any stage of the recruitment and/or selection process, we will provide reasonable accommodations for those who have a temporary or a permanent disability.

Job Type: Fixed term contract
Contract length: 6 months

Salary: $1,680.06 per week

Benefits:

• On-site gym
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Ottawa, ON K1G 0Z7: reliably commute or plan to relocate before starting work (required)

Experience:

• Bookkeeping: 3 years (required)

Language:

• English (required)
• French (required)

Work Location: In person

Application deadline: 2024-04-26