Bilingual Private Trust Associate, MD Private Trust

 
 
Requisition ID: #
Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.
At MD Financial Management, we have one mandate: to help Canadian physicians achieve financial well-being by focusing on their distinctive needs and operating in their best interests. Our commitment to work/life integration, employee well-being and ongoing learnings are key factors that contribute to our overall success.
For the sixth consecutive year, MD Financial Management has been recognized as one of the Achievers 50 Most Engaged Workplaces in North America. The annual award, given by Achievers—an industry-leading provider of employee recognition and engagement solutions—commends top employers that display leadership and innovation in engaging their workforces
The Private Trust Associate (PTA) is an administrative role and a development opportunity intended to prepare the candidate to meet role requirements for Estate and Trust Advisor (ETA) or Regional Trust Officer (RTO). Development in the role builds on the incumbent’s knowledge, skills and experience over time. The incumbent takes responsibility for client facing administrative duties related to a book of Trust, POA and/or Estate accounts, shadowing ETA/RTO as needed. The PTA’s primary responsibility is to establish relevant hands on experience and business acumen in providing executor/trustee services to MDPT’s Estate and Trust clients, with secondary responsibilities related to providing estate planning services for MD’s clients or estate settlement services as required by the region.
The development focus of the PTA role may shift between core activities of trust, POA and estate administration duties, and estate planning and settlement responsibilities according to the needs of the region from time to time. The specific development focus for the incumbent is made clear in charter goals and development plans.
 
Is this role right for you? In this role, you will:
-The role includes administrative responsibilities for MDPT Estate and Trust Accounts. Estate planning and Estate settlement responsibilities vary in accordance with the needs of the region accommodating the PTA position, and the incumbent’s development:
-Conducts client facing administration for a book of Trust and Power of Attorney accounts
-Assists with Estate Administrative duties where needed, according to level of knowledge
-Reviews invoices for payment and financial requests from beneficiaries
-Identifies matters requiring the exercise of trustee/attorney discretion, and participates in the discretionary decision process by gathering relevant client information, making recommendations to Discretionary Committee, and participating in related discussions
-Communicates regularly with MDPT Team Members both informally and formally, to ensure efficient and timely flow of information to all interested parties;
-Participates in the settlement of Estate and POA accounts, with guidance from RTO and Home Office support (Tax, Legal, CentralAdmin)
-Proactively manages relationships with family members, lay executors, liquidators, attorneys, beneficiaries, and other professionals(appraisers, accountants, lawyers etc.)
-Arranges for appropriate safeguarding and valuation of non-financial assets, including real estate, vehicles, collections, household items and personal effects
-Liaises and consults with assigned Trust Officer (TO/STO – Home Office) during the estate and trust administration with assistance and support of the MDPT Team (Regional Trust Administrator, Trust Administrator, Tax Specialist and ETA/RTO)
-Prepares and sends initial estate documentation and related forms ensuring thoroughness, accuracy and consistency to Home Office to commence with administration activities
-Identifies matters requiring the exercise of executor/trustee discretion, and participates in the discretionary decision process by gathering relevant client information, making recommendations to Discretionary Committee, as required
-Participates in collaborative tax planning and execution of strategy with Trust Officer and Tax Specialist to minimize income tax of the estate, beneficiaries or donor/deceased
-Follows up as necessary to obtain documentation, personal information, statutory declarations, distribution instructions, tax information, releases, approvals, to ensure administration is on schedule
-Networks and promotes MDPT services to MDFS and clients to develop immediate estate and trust business against specific Estate &Trust asset targets.
-Conducts regular review of client’s Will and estate plan to ensure plan is current with client circumstances/needs as well as relevant legislation and tax regulations
 
 
Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:
-University Degree or Equivalent
-2+ years of experience in financial services environment, with direct client contact
-Strong client relationship management experience
-Commitment to complete the CETA 1: Foundations of estate and trust administration
-Commitment to enroll in STEP, TEP or CETA program, according to development path
-Working knowledge of legal documents (Wills, Trust Deeds and POA) is an asset
-Experienced user of Microsoft Office applications
-Knowledge of securities, trust systems and trust reporting is an asset
-Solid communication and interpersonal skills in French and English, with particular emphasis on dealing with sensitive and difficult client situations a professional manner. Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because they will serve and English-speaking clientele.
 
 
What's in it for you?
-We are big proponents of life-work integration and provide the flexibility and tools to achieve such.
-We believe an inclusive and diverse work environment makes for happy and productive employees.
-We recognize the importance of well-being and offer programs and benefits to support and sustain the mental and physical health of our employees and their families.
-We know that financial security is important to you and we’re here to help – competitive salaries and incentive programs, a defined contribution pension plan and an employee share option purchase program.
-We realize time away to recharge is a non-negotiable – we offer a generous paid time off program in which the benefits increase along with your tenure with MD.  Our team environment ensures you’re able to take time off without worrying about your clients.
-We understand that cost-effective banking solutions mean more money in your pocket – through our partnership with Scotia, we offer a variety of preferred banking, credit card, mortgage and home/auto insurance options and discounts.
-We love discounts.  Through the WorkPerks program, as an employee of MD you’ll have access to thousands of discounts with various vendors across Canada.
Location(s):  Canada : Quebec : Montreal || Canada : Quebec : Gatineau || Canada : Quebec : Sherbrooke
Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  
At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.