Bilingual Property Administrative Assistant

Bilingual Property Administrative Assistant
Adecco is currently recruiting for a Bilingual Property Administrative Assistant for a full-time permanent opportunity, with our Client in Montreal, QC. The ideal candidate must be fluently bilingual in French and English.
The Bilingual Property Administrative Assistant will have the following responsibilities:

• Support the Director of Operations as well as the Tenant Coordinator in the day to-da operations.
• Preparation, execution and distribution of correspondence Contactors & suppliers, customers, head office, which includes, service contra&, purchase orders, service a & construction contracts.
• Keeping records of meetings as required
• Issue purchase orders & obtaining approvals.
• Assist in the preparation in conjunction with the operations department of the annual operations budget.
• Updating of property emergency contacts and emergency evacuation/fire drill contacts
• Coordinate & conduct annual emergency evacuation, fire drills, and prepare summary report.
• Assist in TGR (The Good Register) tenant request platform and be the backup for the tenant coordinator.
• Set up and maintain filing nomenclature, both manual and electronically.
• Participate in uploading of the TGR for tenants and proactive maintenance.
• Assist In the preparation of the emergency contacts and ensure that they are kept up to date.
• Preparation of Contracts, Purchase Orders for the operations department

• Perfectly bilingual in French and English.
• Minimum 3 years' experience in a bilingual administrative role supporting executives.
• Knowledge and experience using the following software: MS Office (Word, Excel, PowerPoint, Outlook),
• Must have experience with Yardi.
• Ability to lift, carry and move bankers’ boxes and navigate stairs.
• Experience in providing administrative services (ex. managing the daily agenda, handling emails) and financial services (such as travel arrangements, invoice processing).
• Experience in editing and formatting correspondence and/or documents/ briefing notes/memoranda.
• Experience in providing human resources services (ex. tracking of human resource files.
• Sound decision making abilities: a champion of the organization who takes calculated risks and makes prudent, common-sense decisions about current issues, future opportunities, and resource requirements in a timely, well thought out manner.
• Accountability: an individual who strives for performance excellence and who holds him/herself and direct reports accountable for decisions and actions and for learning from mistakes when intended results are not achieved.
• Business Orientation: a proactive individual who understands the competitive nature of the business and is committed to sustaining the business through excellent customer service and new business opportunities.
• Focus: a self-motivated individual who acts with a sense of urgency and delivers on time and within budget, by dealing effectively with challenges and ambiguous situations.
• A leader and excellent communicator who engages, motivates, and inspires others to achieve results and who encourages personal growth and finding better ways of doing things.