Billing Administrator

About us

We are professional, data-driven, collaborative, and our goal is to Jorgensen Land Management Ltd (JLM) was established in 1999, based out of Olds, Alberta. JLM is a Construction, Reclamation and Remediation company that restores well sites and associated facilities with a turn key abandonment site management program. Activities span across the province presently with a strong presence in all regions of Alberta. JLM is a team of environmental professionals with extensive experience in the oil and gas and agriculture industries of Western Canada. JLM's competitive advantage lies in our people. Over the years we have created a team of environmental scientists that are passionate about what they do, the communities they work in and the environment they protect. We absolutely could not do this without them, and we work very hard to facilitate and support their success. Time and time again they have proven themselves to be competent and practical, amassing hundreds of satisfied clients across all facets of the industry..

Our work environment includes:

• Flexible working hours
• Growth opportunities

The Position: We’re looking for a Billing Administrator to aid in JLM’s completing our operations around the province. The successful candidate will need to have a basic understanding of accounting, an intermediate level working knowledge with Excel, be able to possess effective communication both internally and externally and be able to maintain an excellent working relationship with all staff, contractors, and clients.

• Billing Administrators are paid hourly, starting rates will be negotiable and can be increased based on the successful applicant’s effectiveness.
• Job can be remote or out of the Olds Alberta Office.

Responsibilities:

• Process incoming timesheets, invoices, and contractor tickets and Work with Project Managers to ensure accurate invoicing and reporting
• Compile and manipulate data into Excel to conform with client specific guidelines.
• Process client invoices through accounting software following all client contract guidelines.
• Track status of all work in progress through to completion.
• Handle high volumes of data entry.
• Conduct payroll for all employees and contractors
• Ensure data filing systems and records are maintained and up to date
• Work on the implementation of a new ERP system to streamline data management within the company.

Skills and Qualifications:

• Minimum 4 years of Administration experience; proven experience as an administrator, assistant, or general accounting.
• Proficient in MS Office (especially Excel – Intermediate).
• Working knowledge of relevant software (e.g., QuickBooks, Cortex (Enervus), and OpenInvoice) an asset.
• Knowledge of Replicon and other time tracking software
• Ability to work efficiently under pressure.
• Excellent verbal and written communication skills and the ability to interact with the public and employees in a highly professional manner.
• Good understanding of general accounting and financial reporting principles and practices.
• Strong organizational and time-management skills.

Schedule

• Full time; 8-hour shift
• Day shift
• Monday to Friday
• Overtime

Benefits:

• Working with JLM provides the perfect blend between working in the agriculture industry and the oil and gas industry and will provide extensive knowledge in both fields
• Hours can be flexible but must be based around the busy parts of the field season
• Working from home

Job Type: Permanent

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift

Supplemental pay types:

• Overtime pay

Experience:

• Accounts receivable: 4 years (required)

Work Location: Hybrid remote in Olds, AB