Billing and Invoicing Specialist

Who we are?

Bluewater Group: “Solution Focused, Customer Driven” – leaders in Warehousing & Logistics, Shipping supplies, Mobil branded Lubricants, for over 40 years. Blue Water Group has won the Deloitte Canada’s Best Managed Companies Award 7 years in a row!

Bluewater Group is an expanding organization that currently employs over 300 people across the country. We are on an exciting path of continued growth that will offer exceptional career opportunities. Blue Water is an excellent learning environment for seasoned and inexperienced candidates who enjoy taking on new challenges and share the same core values as us Integrity, Attitude, Customer Focus, Accountability, and Continuous Improvement.

At Bluewater Group we are committed and dedicated to creating a diverse and inclusive environment where our team feels comfortable to come to work everyday and most importantly enter the work environment knowing that they belong.

When you join our team you will have the ability to:

• Learn the ins and outs of our operations and accounting processes
• Be a problem solver and go to person
• Develop and improve processes
• Learn and thrive in an environment where there is always room for growth
• Collaborate with a diverse team of professionals

Working from our Corporate Head office located at 40 Topple Drive, in Burnside, Dartmouth and reporting to the Billing Manager, the Billing Analyst will be a member of our Finance Team and is responsible for compiling and producing the billing across our 3 main operating divisions.

Duties and responsibilities

• Generate accurate and timely invoices based on sales orders, contracts, or service agreements.
• Verify the completeness and accuracy of billing information before processing invoices
• Conduct thorough reviews of billing data to identify discrepancies, errors, or irregularities.
• Analyze billing trends and provide insights to improve billing processes
• Collaborate with sales, inventory, and other relevant departments to obtain accurate billing information.
• Communicate with clients or customers to address billing inquiries and resolve issues.
• Maintain billing databases and systems and records, ensuring the integrity of financial data.
• Prepare and present regular reports on billing activities, including key performance indicators (KPIs) and financial metrics.
• Provide management with insights into billing performance and areas for improvement.
• Update and reconcile billing records to reflect changes in contracts or services
• Investigate and resolve billing discrepancies or disputes in a timely manner.
• Work with internal teams and external stakeholders to address and resolve billing-related issues.
• Identify opportunities for process improvements in billing workflows to enhance efficiency and accuracy.
• Implement best practices to streamline billing procedures
• Preparing quotes and sales orders for customers
• Assist with inventory counts and reconciliation
• Work in compliance with ISO and company QMS
• Preparing ad hoc analysis to the Finance and Operations managers
• Assist in general administrative support and reporting

Qualifications

• Post-secondary education in finance, accounting, business, or a related field.
• Proven experience in billing, invoicing, or a similar financial role.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in ERP systems preferably SAP
• Proficiency in excel
• Working knowledge of ISO
• Ability to work independently and collaboratively.
• Strong problem-solving skills.
• Adaptability to changes in processes or systems.
• Time management and prioritization skills
• Team player with a positive attitude
• Strong ability to multi-task and prioritize.

If you are looking for an opportunity to grow your career and make your mark in a rapidly growing organization please apply

Our company values diversity and inclusion in the workplace and encourages applications from diverse candidates, including Indigenous peoples, persons with disabilities, and members of visible minorities and LGBTQ+.

We thank all that apply, however, only those selected for an interview will be contacted.

To learn more about Blue Water Group please visit our website; www.bluewatergroup.ca

Job Types: Permanent, Full-time

Salary: $42,000.00-$50,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• SAP: 1 year (preferred)
• Billing, Invoicing, or related: 2 years (preferred)

Work Location: In person