Bookkeeper/Office Manager

Job description

Career Posting: Bookkeeper and Office Administrator

Hopefully, you are the tech savvy, attention to detail Bookkeeper and Office Administrator we have been looking for!

About You! Your friends would describe you as trustworthy, adaptable, and an excellent time manager with a keen eye for detail. You are also people-centric, a relationship builder while also having strong analytical skills.

About Us: 1Life is a unique SaaS (software as a service) company located in Winnipeg Manitoba. Our clients are small to mid sized businesses in industries with high risk for employee injuries and fatalities. In Canada, over 1000 workers are killed in the workplace annually and tens of thousands are seriously injured. Businesses are devastated when a worker is injured, and employers have no insurance for regulatory fines that can be as high as $1Million. A serious incident can bankrupt a company.

Our team of exceptional occupational safety and health professionals along with some of the worlds most awesome software programmers and support staff develop, maintain, and continuously improve an award- winning web and mobile application that allows our clients to implement and maintain high-functioning safety management system. We are first in class at what we do.

Do you want to join us in helping business owners send their workers home safely to their families at the end of every workday?

ABOUT THE ROLE

You will be primarily responsible for full-cycle bookkeeping but will also handle some Human Resource and administrative tasks. You will manage the bookkeeping process as it interacts with other departments to ensure that work is properly completed in a timely and accurate manner. This position addresses tight deadlines and a multitude of bookkeeping activities including A/R, A/P, payroll, reconciliations, government remittances, benefits management, monthly report preparation, and the support of budget and forecast activities. Other responsibilities include but are not limited to the following:

• Invoicing, accounts payable and receivable
• Prepare and monitor cash flow report.
• Process payroll bi-weekly.
• Prepare monthly financial information on a timely basis.
• Maintain physical and electronic filing systems.
• Monitor and order offices supplies.
• Provide support to the executive team to support overall company goals and objectives.
• Assist in the development and implementation of new procedures and features to enhance the workflow of the company.

Human Resources Administration:

• Maintain accurate and detailed employee records.
• Develop professional working relationships with group benefits provider and ensure group benefits are administered effectively.

Office Administration:

• Ensure essential service providers’ contracts are current, are performing duties satisfactorily and address any concerns directly with the provider.
• Ensure excellent working condition of office equipment and manage inventory of office supplies.

WHAT YOU WILL NEED TO BE SUCCESSFUL IN THIS ROLE:

• At least 5 years of full cycle bookkeeping experience is essential.
• At least 3 years using all functionality of QuickBooks Online.
• Experience with recurring revenue is an asset.
• Experience using Salesforce is an asset.
• Certificate/Diploma in Business Administration preferred.
• In-depth knowledge and proficiency with MS Word, Excel and Outlook.
• Highly organized with attention to detail and excellent communication skills.
• The ability to adapt and change in a dynamically growing entrepreneurial company.
• Ability to multi-task and prioritize jobs.
• Ability to maintain a high level of accuracy in preparing and entering financial data.
• Self-directed with the ability to work with minimal supervision.

Want to be part of an all-star team that prioritizes having fun, enjoying our clients and overdelivering because it’s the right thing to do?

What makes 1Life a great place to work:

• Superior compensation and generous benefits program.
• Free personal days, extra time off in summer and at Christmas.
• Modern office in a great location near Osbourne Village.
• A supportive team committed to personal and professional growth.
• A truly awesome tribe of people. We don’t tolerate egos and genuinely like each other.
• The opportunity for advancement as we grow.
• Complementary food/snacks and paid parking.
• 1Life has been recognized with multiple awards including Entrepreneur of the Year, Excellence by a Group from the Canadian Society of Safety Engineering, Easiest to Use Software by G2 Independent Reviews, and more.
• We work hard, have fun, and have an ambitious transparent culture.

Excited about this opportunity? We’re excited to meet you!

Next Steps: If you think this position may have potential for you, then send us your resume, cover letter and link to your LinkedIn Profile.

Top of Form

Job Types: Full-time, Permanent

Salary: $50,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (required)

Experience:

• QuickBooks: 3 years (required)
• Bookkeeping: 5 years (required)

Language:

• English (required)

Ability to Commute:

• Winnipeg, MB R3L 0J6 (required)

Work Location: In person