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Form of workIf you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, joinThe City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
Canada Task Force 2 (CAN-TF2), part of the Calgary Emergency Management Agency (CEMA), is an all-hazards disaster response team that is available to assist local authorities in response to large-scale emergencies and disasters anywhere within Alberta or across Canada. As a Program Administrator, you will provide financial reporting and administrative support to the Canada Task Force 2 program and will be responsible for supporting the volunteer members of the team in the areas of administration, logistics and training. Primary duties include:
- Create purchase orders and business cases, perform reconciliation of budgets and purchases, coordinate the receipt of purchased equipment, and assist in provincial and federal grant reporting requirements.
- Arrange meetings, coordinate training sessions, make travel arrangements, draft agendas, attend meetings, prepare minutes, manage schedules, order supplies, and produce outreach material.
- Ensure that monthly, quarterly, and yearly reports are prepared in a timely fashion.
- Maintain digital and physical volunteer membership records including tracking hours and qualifications, and assist with recruitment initiatives.
- Support the CAN-TF2 team culture of support, mentorship and volunteerism by developing and maintaining administrative process and standards.
- Provide administrative support to the team while engaged in deployment activities and arrange for reimbursement and reconciliation of all deployment financials.
Qualifications
- A High School diploma or equivalency (e.g. GED) combined with administrative related courses and at least 5 years of senior level administrative experience; OR
- A completed 1 year diploma in Business Administration and at least 3 years of senior level administrative experience.
- Experience and proficiency working within City of Calgary financial processes including purchase orders, procurement plans, business cases, and Peoplesoft Financial Supply Chain Management (FSCM) is required.
- Intermediate proficiency with Microsoft Office (Excel, Word, Outlook, and PowerPoint) is required.
- Previous experience with emergency services, disaster related groups and volunteer management will be considered an asset.
- Strong interpersonal skills, the ability to work well in a team environment and independently, excellent planning and organization skills, a high attention to detail, and the ability to maintain strict confidence of sensitive information.
Pre-employment Requirements
- An enhanced security clearance will be conducted.
- Applicants will be tested for appropriate skills.
- Successful applicants must provide proof of qualifications.
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