Canadian Immigration File Manager Assistant

The Immigration Office Administrative Assistant tasks includes:

The successful candidate will be responsible for keeping track of the ongoing status of files at various government agencies. Gain substancial experience in the immigration field and make a positive impact in our clients as in Canada.

Work Modality: IN OFFICE - NON REMOTE - 7811 Steveston HWY, Richmond, BC

Remuneration: CAD19.00 - CAD 22.50 depending on experience

Schedule: Tuesday - Friday

(25-35 hours per week)

Permanent Part Time

Preferences: A person living in Richmond, BC. with a second language such as Japanese , French, Italian or Spanish

Immigration

- Preparing, indexing and filing documents for disclosure in accordance with all divisions of the Immigration and Refugee Board.

- Drafting correspondences including faxes, emails, and letters to various government agencies;

- Completing immigration forms, cross-referencing for accuracy;

-Performing cursory country conditions research and compiling country conditions documents;

- Preparing and monitoring access to information requests to various government agencies

- Preparing and follow up on temporary resident visas, LMIA's, Express Entry and PNP's application.

Office Admin

-Maintaining a bring-forward system to ensure all deadlines are met;

- Taking messages and logging correspondences between relevant agencies and the office;

- Organizing clients’ electronic files, including adding incoming emails and correspondence;

- Updating clients’ files on in-house software program

- Communicating with clients by email, phone and in person;

- Arranging interpreters for client meetings and translators for documents;

- Arranging couriers to deliver documents for filing on time; .

- Arrange meetings in person and virtual;

- Backup receptionist is an asset

Job requirements

- Bachelors degree;

- Attention to detail;

- Multicultural mindset;

- People oriented person;

- Excellent organizational skills;

- Excellent English skills, oral and written;

- Fluency in a second language, an asset such as Spanish or French

- Completion of an immigration program is an asset;

- A demonstrated interest in social justice in as asset;

- Graduate from a legal assistant program or equivalent experience;

- Demonstrated interest in working with various cultures and marginalized communities is an asset;

- Ability to manage time and several activities during the week with ability to prioritize under pressure;

- Being able/willing to commute to our office located in Richmond, BC.

We thank all applicants for their interest, but we will respond only to candidates who are being considered for an interview.

OUR VALUES

- Team work

- Efficiency

- Professionalism

- Client oriented

- Ethics

- Clarity in Communication

- Growth

- Loyalty

- Profit Creation

Job Types: Full-time, Part-time, Permanent

Salary: $19.00-$22.50 per hour

Expected hours: 25 – 30 per week

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Wellness program

Schedule:

• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Education:

• Bachelor's Degree (preferred)

Experience:

• office work: 2 years (preferred)

Work Location: In person

Application deadline: 2024-04-15