Clerical Support - Centre For Employment And Learning (Full-Time, Permanent)

The Avon Maitland District School Board is inviting applications for the permanent position of Clerical Support with the Centre for Employment and Learning in Listowel, Ontario.

This Clerical Support position will work under the general direction of the Principal and will assist in maintaining the smooth operation of the Centre for Employment & Learning Adult Education program.

Essential Functions and Responsibilities:

• Office reception duties including processing inquiries from school personnel, adult students, and the community
• Corresponding with various schools and or correctional facilities to request transcripts
• Process incoming/outgoing mail and courier
• Assist with registration and data management for adult students
• Submitting Topdesk tickets for assistance with Aspen and D2L login issues
• Deliver electronically or otherwise paper lessons to teachers
• Record student data/course completions in, Aspen and Aspen ONSIS Registers
• Maintain school and administrative files on Edge 4
• Key contact for maintenance and repair of office equipment. Set up inspections of fire extinguishers, AED. Make sure Health & Safety Board is up to date and do monthly checks
• Duties may include routine maintenance of office equipment such as photocopies, fax machines, and printers.
• Provide support and perform related duties for administration; assist with various items as required such as preparing promotional materials, processing memos and other correspondence, filing, copying, and faxing
• Maintain office supplies/inventory
• Stats collection from various departments for Impact on Community monthly reports
• Certificates for course completions, transcripts, letters to OCAS and OUAC
• Banking, payroll, petty cash, invoicing using the Navision system as well as School Cash
• Month end reports
• Year-end transcript reports to Ed Centre and ONSIS corrections
• Support the engagement and reengagement of students as requested by the principal

Job Specifications and Requirements:

• One year college diploma in office administration plus up to one year related experience; or a combination of experience, education and training that is considered equivalent.
• Proven computer skills, specifically in MS Office;
• Competent bookkeeping skills and ability to work well with numbers;
• Proficient and accurate keyboarding skills in excess of 80 wpm;
• The capacity to work independently, problem-solve and multi-task in a busy environment;
• Proven professional, interpersonal, oral and written communication skills, and a high degree of confidentiality.

Hours of Work: 28 hours per week (10 months per year, September to June)

Rate of Pay: $20.15 per hour as per the OSSTF-ESSP Collective Agreement

Health & Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account

Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)

Employment Start Date: As soon as possible

Interested applicants are requested to apply through amdsb.simplication.com (steps are below) including three supervisory references by 4:00 pm on Monday, January 8, 2024.

How to Apply?

If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627.

We thank all applicants for their interest in opportunities with the Avon Maitland District School Board. Contact will be made with applicants whose experience and qualifications most closely match the requirements of the position.

Communication with short-listed applicants will be made through the contact information (email address and/or phone number) provided on the applicant’s amdsb.simplication.com profile page.

The Avon Maitland District School Board is committed to equity in employment. We are committed to fair and equitable hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve, who will foster the success and well-being of our students and who demonstrate a commitment to equity and inclusion in the classroom.