Company Secretary

Xavier’s School of Music is now hiring a secretary (preferably in the Scarborough or North York region). We are looking for an enthusiastic and passionate secretary who is proactive and possesses great communication skills and time management skills.

Who are we? Xavier’s School of Music offers high-quality, private music lessons for students of all ages and skill levels. We do not have a physical location, as all in-person music lessons take place either in the student's home or the teacher's home. This means that you will be working remotely for this job. We offer competitive hourly rates, flexible scheduling and resources, and administrative support.

REQUIREMENTS:

Location Requirements:

• The majority of the work for this job will be done remotely.
• There may be in-person meetings scheduled with the director of the school, and for this reason, candidates located in Scarborough or North York are preferred. The in-person meetings will take place at least once a month but this is subject to change. Other meetings may be necessary and these may be done over video call.

Scheduling Requirements:

• This is a part-time job and the nature of the work will be flexible depending on what your schedule is like. In general, our school operates Monday to Friday from 3pm to 9pm and Saturdays from 9am to 5pm. We are closed on Sundays. However, the secretary may be required to work weekends if necessary.
• You will have a maximum amount of hours that you can work each week, and you cannot exceed this number of hours unless granted permission by the director beforehand. Since we are a small business, you will be expected to work an average of 5 hours a week and a maximum of 10 hours per week.

Job Requirements:

• Must possess prior experience related to a secretary role or office administrator role
• Must be proficient with Gmail, Google Calendar, Google Docs, Google Sheets, and Wix
• Previous customer support experience would be a valuable asset
• An undergrad degree in a related field is preferred but not required
• Experience using social media and Google Ads is a plus
• A basic understanding of music is preferred (especially when answering music-related questions from customers) but is not required

Responsibilities include but are not limited to:

• Checking emails and responding to emails from clients and leads in a timely manner
• Answering phone calls and following up with potential clients by phone
• Recording messages and relaying those to the director
• Checking the studio calendar and making any schedule adjustments
• Sending marketing emails
• Taking notes in meetings
• Being proactive to help us optimize our music school, in order to make things more efficient and potentially attract more customers (bringing ideas to the table!)
• Attend our events (we hold two in-person events annually, a winter concert and a late spring concert).
• You may be asked to manage the school's social media channels depending on your experience

How to Apply:

If this job sounds like a good opportunity for you, please apply for this post through Indeed. Candidates selected for an interview will be contacted via email.

Job Type: Part-time

Contract length: 12 months (subject to renewal based on the teacher's performance and availability)

Salary: $18.00 to $20.00 per hour*

*Based on your years of experience.

Secretary/Admin Experience:

• 1 year (preferred but not required)

Language:

• English (required)

Please contact us on Indeed if you have any questions. We look forward to connecting with you!

Job Type: Part-time

Salary: $18.00-$20.00 per hour

Expected hours: 1 – 10 per week

Work Location: In person

Application deadline: 2024-03-01
Expected start date: 2024-03-01