Condo Relations Administration Coordinator

JOB TITLE: Condo Relations Administration Coordinator

DIVISION: GDLP

DEPARTMENT: Condo Relations

REPORTS TO: Director, Customer Care

LOCATION: Toronto

POSITION OVERVIEW (Purpose):

Graywood Developments is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian markets. During its 37-year history, Graywood has managed 54 projects, with 31,400 housing units and a combined value of $8.8 billion. The management team has overseen development across several asset classes including for-sale residential, seniors housing, office, retail, and industrial, providing Graywood with first-class depth and breadth of experience.

Graywood is looking to hire a Condo Administration Coordinator to support the Customer Care team with unit purchases.

KEY RESPONSIBILITIES:

• Provide email and phone coverage for condo administration email and phone lines.
• Answer general inquiries including but not limited to Agreement Purchase of Sales (APS)s, Closings and Legal Requests
• Update and maintain APS information as necessary.
• Review and approve amendments
• Support the mutual release process
• Track Décor costs for Statement of Adjustment
• Main point of contact for clients within 30 days closing day window
• Main point of contact for utility providers, occupancy extensions
• Track and maintain documentation regarding Key Releases and Deposited Cheques
• Ensure processes and procedures are accurately followed.
• Prepare reconciliation documentation for Accounting for final closing statement of adjustments
• Receive, organize, and ensure accurate recording of closing documentation from various stakeholders
• Provide Tarion occupancy notices to clients as necessary
• Complete necessary documentation for Tarion process
• Ensure HST Rebates are submitted to Accounting in a timely fashion

GENERAL:

• Carry out additional ad hoc duties as required.

Requirements

QUALIFICATIONS:

Education (include any required designations):

• University or College education.
• Degree or diploma in related field would be an advantage

Experience (# years/specific skills/experience):

• 2-3 years’ experience as an administrative assistant
• Experience in real estate, development or condo administration is an asset.
• Knowledge of Microsoft Office Suite (Microsoft Word, Excel, PowerPoint & Outlook)
• Knowledge of the Tarion Processes and Procedures

Experience with the new development closing process and legal documents.

Key Competencies:

• Excellent verbal and written communication skills
• Adaptable and willing to learn
• Willingness to take on new tasks and assignments when required
• Well-developed time management skills.
• Ability to problem solve effectively.
• Ability to work well independently as well as part of a team.
• Strong sense of responsibility and trustworthy
• Ability to multi-task and prioritize
• Diligent, organized and detail oriented

Graywood is an equal opportunity employer that values the unique skills and experiences of each of our candidates; recognizing that each prospective team member of Graywood Developments Ltd. contributes to our efforts in building a diverse and inclusive place to work.

Should you require any disability-related accommodation to support your participation in our recruitment process, please notify us and we will work with you to meet your accessibility needs.

Graywood Group