Confidential Assistant

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

This position provides administrative support to the Director and Assistant Directors of Architectural and Engineering Services. This is a senior level administrative position, and the incumbent is expected to support the functions of the unit with highly developed administrative skills and familiarity with University policies and procedures. As this position deals with confidential Human Resources matters, discretion must be exercised at all times.

The qualifications and experience we’re looking for:

• Minimum Grade 12 is required.
• Completion of recognized office administration and accounting training program is required.
• An undergraduate degree is preferred.
• A minimum of five years of directly related experience in a senior administrative role is required.
• Experience in developing and implementing administrative procedures is required. Familiarity with construction documentation, contracts, and terminology is essential, as well as experience in a maintenance or facilities management environment.
• Experience with VIP Human Resources Management System and Experience with Aurora Financial Management System would be an asset.
• An acceptable equivalent combination of education and experience may be considered.
• Demonstrable proficiency with Microsoft Office (Outlook, Word, Excel, Access, and PowerPoint) is required.
• Strong interpersonal and written and verbal communication skills are required.
• Demonstrated business writing skills are required.
• Initiative, common sense, problem-solving ability, and the ability to work independently, are requirements for this job.
• Must be detail-oriented and understand the importance of confidentiality. A positive attitude is essential.
• Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Closing Date: April 10, 2024

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Job Types: Full-time, Fixed term contract
Contract length: 14 months

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-05-21