Address
Form of workAdecco is actively looking for a full-time Senior Document Controllerto join our client based in Calgary, AB.
As a Senior Document Controller, you will be responsible for managing, organizing, and controlling documents within an organization. This includes tasks such as document creation, revision, distribution, retrieval, and ensuring compliance with document management procedures and standards. The Document Controller plays a crucial role in maintaining accurate and up-to-date documentation, facilitating collaboration, and supporting regulatory and quality requirements.
Embark on an exceptional career journey by seizing this opportunity today!
Location: Calgary, AB
Shifts: Monday – Thursday (Work In House) | Friday (Work From Home)
Job type: Full-time | Temporary
Here’s why you should apply:
Hires fast, pays weekly.
4% vacation pay paid out on each weekly pay cheque.
Medical and dental benefits once qualified.
Free training programs
New and quicker onboarding process
Duties and Responsibilities:
Reoccurring monthly work effort includes:
Facilitation of regular meetings with the engineering companies for ongoing coaching, mentoring, quality checks.
Setting up meetings as required with remote, asset-based Drafting/Drawing control teams to manage the check-in / check-out process.
Oversight checks of the Document Systems to ensure they are kept up to date.
Maintenance and update of the Document Distribution Matrix.
Quality checks against the latest Document Index to ensure Project Files and Construction Work Packages are up to date
Development of training programs and roll out and delivery of training to EPs, PMTs, and stakeholders.
Reoccurring monthly work effort includes:Facilitation of regular meetings with the engineering companies for ongoing coaching, mentoring, quality checks.
Setting up meetings as required with remote, asset-based Drafting/Drawing control teams to manage the check-in / check-out process.
Oversight checks of the Document Systems to ensure they are kept up to date.
Maintenance and update of the Document Distribution Matrix.
Quality checks against the latest Document Index to ensure Project Files and Construction Work Packages are up to date
Development of training programs and roll out and delivery of training to EPs, PMTs, and stakeholders.
In early stages of projects:
Set up Project-Specific Document Control Plan; and Document Distribution Matrix;
Set up of the 'Capital Projects Workspace' on SharePoint
Set up of the Project Folder System in the SharePoint 'Capital Projects Workspace' and grant access for PMT and Engineering Companies.
Set up plan for capturing applicable Master Data.
Training and troubleshooting to ensure Engineering Companies obtain necessary access to be able to upload and distribute documents within the 'Capital Projects Workspace - CPW'.
Before Engineering Company is onboarded and trained, responsible for direct execution of upload and distribution of documents within the CPW.
In FEED stage :
Finalize Project-Specific Document Control Plan; and Document Distribution Matrix;
Provide oversight to Engineering Companies executing the Document Control Plan (upload, and distribution of documents in the CPW)
Facilitate with the asset-based Drafting Control teams to obtain a Drawing Index and to check-in / check-out the necessary drafted and controlled document (mainly drawings and 3D Models). Serve as the liaison between Owner Drafting Control teams and the Engineering
Companies with the check-in/check-out process.
In Execution stage :
Update Document Distribution Matrix (for staffing changes)
Provide oversight to Engineering Companies executing the Document Control Plan (upload, and distribution of documents in the CPW)
Periodically check that Project Document Control Folders are maintained up to date against Document Index/ Transmittals, etc. and follow up to close any gaps.
Perform site visit to ensure Construction Management Team is working off the latest collection of drawings (perform Drawing Index check to ensure construction is working of most recent version)
During close-out stage :
Support to check-in controlled drafting documents (drawings, 3D Model)
Follow up on receipt of final data books, etc. Confirm release of final ~5% payment with Procurement / Contracting upon receipt of final documentation.
Gather close out the project Master Data.
Support Project Services initiatives from document control function:
McLaren transition from legacy systems (SharePoint, Tech. Docs, HDMS, other systems)
Liase with Upstream counterparts to obtain consistent Document Control standards within the Capital Projects Team.
Initial set up of the Capital Projects Workspace for Downstream / Midstream Capital Projects.
Integration of work process with the Engineering Companies, remote asset-based Drawing Control teams, Master Data team, PMTs, etc.
This may require occasional travel for planning, progressing tasks.
Other initiatives as required to support attainment of 'Best in Class' Document Management per Independent Project Analysis (IPA) benchmarking.
Qualifications & Skills:
Must be eligible to work and reside within Canada
Proven work experience as a Document Controller or similar role
Familiarity with project management
Basic knowledge of labor and corporate law
Hands-on experience with MS Office and MS Excel
Knowledge of Electronic Document Management Systems (EDMS)
Proficient typing and editing skills
Data organization skills
Attention to detail
Don’t miss out on this Senior Document Controllerjob in Calagry, apply now! Our dynamic team of recruiters will reach out if you qualify for this role.
Lacking the skills for this job? Don’t worry – we’ve got you covered. Click this link https://qrco.de/bdiseH to learn about the Aspire Academy and start your free upskilling journey today.
