Address
Form of work
SalaryJob ID: 42852
Job Category: Finance, Accounting & Purchasing
Division & Section: Accounting Services, Acctg Services Accounts Payable
Work Location: Metro Hall, 55 John Street, Toronto
Job Type & Duration: Full-time, Temporary (12 months) Vacancies
Hourly Rate and Wage Grade: $35.17 - $38.53 hourly
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 2
Posting Period: 5-Mar-2024 to 19-Mar-2024
To process ACCOUNTS PAYABLE transactions and provide service to divisions and vendors related to the payment of accounts due by the Corporation.
Major Responsibilities:
- Responsible for the timely and accurate processing of all ACCOUNTS PAYABLE transactions that include, but not limited to, invoices, grants, transfers and reimbursement payments and other activities associated with ACCOUNTS PAYABLE activities. Provides customer service to city divisions and vendors, as well as the city's agencies, boards, commissions and corporations (ABCCs).
- Maintains and ensures the accuracy of all associated accounting records, data retention/retrieval requirements, transactions, vendor files and runs reports related to Accounts Payable. Checks that documented receipts and/or authorization of invoices are complete for all non-PO payments to be processed.
- Ensures control totals are accurate for invoice and ACCOUNTS PAYABLE transactions are processed in accordance to City bylaws, corporate policies, procedures and internal control mechanisms. Liaises with division staff to resolve purchase document requirements to ensure payments to vendors are made in accordance with purchase order and non-purchase order terms.
- Verifies validity of payment by matching original purchasing documents where appropriate, ensures acknowledgement of receipt is present, checks for mathematical accuracy of extensions and total including Federal and Provincial taxes and validates expenditure coding.
- Responds to enquiries and complaints from external and internal clients, including staff, the public, politicians and private companies, in person, virtually, by telephone or email. Participates in unit, divisional or corporate meetings or projects as subject
- Justifies the rationale behind decisions by explaining procedures, corporate requirements, and relevant regulations applying to outstanding payments, factors inhibiting payment, expenditure limits on open purchase orders and other ACCOUNTS PAYABLE problems.
- Provides input into the development of procedures and adequacy of internal controls.
- Prepares and validates Accounts Payable statistical data and information and with using the information from the Financial Information Systems, follows up with divisions when budget levels are exceeded.
- Generates standard, adhoc and quality assurance reports from the SAP accounting system related to ACCOUNTS PAYABLE transactions
Key Qualifications:
Your application must describe your qualifications as they relate to:
- Experience in the ACCOUNTS PAYABLE function and related accounting principles and practices within a large organization.
- Experience clerical/administrative experience as it relates to the responsibilities of this position.
- Experience with computerized financial systems, i.e. SAP.
- Experience with Microsoft Office Suite, (i.e. MS Word, Excel) and electronic mail.
You must also have:
- Fundamental business mathematical skills and a working knowledge of general statistical techniques and practices.
- Excellent customer service and interpersonal skills.
- Ability to meet and interact with, front line staff, vendors, clients, and representatives from external agencies and organizations, in person, on the telephone or via email, in an efficient, diplomatic and professional manner.
- Highly developed communication (oral and written) skills.
- Ability to compose effective correspondence and memoranda.
- Strong analytical and problem solving skills in combination with the ability to perform duties under minimal supervision.
- Excellent keyboarding and proof reading skills with emphasis on accuracy.
- Strong organizational and multi-tasking skills with the ability to meet deadlines and assess priorities.
- Ability to work overtime as required.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
