Daycare Vice Supervisor

Summary

A Vice-Supervisor for a daycare will assist supervisor to ensure the facility is a safe and fun place for children to learn. They are tasked with a wide variety of responsibilities, including managing staff, interacting with parents, and marketing and financial duties. They enjoy working with children and want to provide the students at the daycare center with the best possible experience.

Skill Set

A Daycare Vice Supervisor must be kind, patient and loving, as they spend most of their days working with young children. They must be a strong leader, with the ability to manage a diverse group of children. It is important that they are an effective communicator, as they will be interacting with both parents and children daily. They must be skilled at CPR, first aid and other routine emergency treatments. It is also imperative that they are very organized, reliable, detail-oriented, trustworthy and responsible.

Front Office Responsibilities

The Vice Supervisor of a day care center has a variety of front office responsibilities, including:

· Management of all Ministry of Education documents and guidelines

· Vast and deep knowledge of the Daycare Licensing Manual as well as How Does Learning Happen and the ELECT documents

· Implementing the Small Steps Early Learning Centre Curriculum and ensuring academic advancements are made by all children in the center daily

· Reviews the classroom boards ensuring that information posted is accurate, updated, current with standards of brand and inclusive of all requirements by Ministry and Public Health

· Maintains relationships with key stakeholders such as: building management, Public Health, Vendors, Suppliers, and all other third-party providers for the center

· Maintains detailed and current inventory lists of all items in the center and orders more when needed (with approval from Director)

· Interacting with children on a daily basis and knows their names, details and information in their file (allergies, custody if applicable, background, special requirements, etc.)

· Tasked with hiring new staff, providing training, and constantly monitoring staff members to ensure they’re accurately performing assigned duties and responsibilities (ensuring their CPR/First Aid is updated regularly, professional development plans and Performance reviews are completed

· Organizing and implementing monthly staff meetings with prayer/devotional and learning objectives (locating and booking community guest speakers), providing support, encouragement and recognizing staff for their work and contribution

· All scheduling/HR management tasks must be completed by the supervisor

· Constant communication with parents, always readily available to listen to their comments and concerns and keeping them informed on new developments via professional newsletters, parent portal messages, emails and telephone calls

· In charge of approving and expanding on the planned activities that teachers produce (ensuring they are inclusive, educational, engaging and age-appropriate)

· Answering inquiries for the centre, booking tours and increasing enrollments

· Reporting to the Director/Centre owner on a weekly basis or more often if required

· Organizes all parent events in the centre including Christmas Concerts/parties, Mother’s day, Father’s day, preschool graduation/family picnic in June and any other special events that the centre wants to celebrate above and beyond

· Manage all charity drives and special events for the centre

- Food/Snacks Ordering on a weekly basis

Back Office Responsibilities

The Vice Supervisor of a daycare is also tasked with several necessary behind-the-scenes duties to keep the daycare center running smoothly. They must constantly monitor the facility, ensuring that it is a safe and healthy place for children, and adhere to proper Ministry codes. It’s also essential that they make sure all children have proper paperwork on file, including their health information, allergies, details of any medical conditions they suffer from and authorization from the parents stating who is allowed to pick the child up from the facility. They work to keep enrollment at the daycare center up by responding to parent inquiries, giving tours, hosting open houses, advertising, and any other applicable marketing initiatives. The supervisor also works with the director/center owner to create a budget for the facility, submit payroll and purchase necessary supplies.

Education

The minimum education required to work as a Vice Supervisor of a daycare center is an Early Childhood Education Diploma and at least one year of experience managing a center or as an assistant supervisor.

Preferred but not an ASSET

· Active in the RECE community with close ties to current events (professional development)

· Bachelor’s degree in child studies or Early Childhood Education (or equivalent)

· Food Handler’s Certification

· WHIMIS Certificate completed

· Experience with Special Needs

Tasks and PRIMARY Area of Responsibility

Management:

· Screening, interviewing, and hiring of new staff

· Coaching staff and leading professional development workshops

· Ensuring ratio of child to educator minimums are being completely and consistently met per Ministry Requirements

· Implementation and adherence to Centre policies and procedures to optimize programs

· Training of new staff to meet highest quality standards and ensure growth

· Brainstorm and immediately add several new ‘highlights’ to the centre to make it stand out and show pride of ownership

· Reporting to Director about sales, exits and overall operations

Day-to-day Operations:

· Design an “Amazing Experience Tour” for interested and walk-in clients

· Ensure implementation of advanced academic and French programs

· Train, coach and mentor staff to increase educational components

· Train staff to respond to all calls all the time with a scripted and quality response

· Consistently communicate with parents to retrieve feedback and increase referrals

Marketing and Sales:

· Seek and actively pursue marketing initiatives that are fiscally responsible but effective in increasing enrollment and sales

· Initiating a fund development committee that will organize events and develop a secondary budget for centre supplies and other necessary items

· Develop a marketing network with schools in the area and libraries to advertise in their events

· Creating marketing brochures and postcards outlining what sets us apart (receive approval of Marketing Focal at ATCD)

Budget:

· Assist in the bookkeeping and purchasing of materials for the center

· Outline the required materials necessary for growth and increased enrollment

· Forecast the budget to include HR needs and anticipate financial risks

Key Performance Indicators (KPIs)

· Increase enrolment to 150% of current numbers (from 30 to 75 children) within 12 months.

· Develop a robust and educational overall program that distinguishes ATCD North York in the community

· Design and develop an exceptional parent engagement program that will involve families and optimize community support

· Develop a solid plan to reward, retain and recognize staff in the centre to ensure optimal client service and childcare services

· Lead, mentor, manage and maintain overall operations at all time

Expected Start Date: 2023-04-01

Job Types: Full-time, Permanent

Salary: $25.00-$30.00 per hour

Additional pay:

• Bonus pay
• Commission pay

Benefits:

• On-site parking

Schedule:

• 8-hour shift
• Monday to Friday

Experience:

• Supervisor: 1 year (required)

Job Types: Permanent, Full-time

Salary: $25.00-$30.00 per hour

Benefits:

• On-site childcare
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Richmond Hill, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Expected start date: 2023-04-03