Deputy Clerk

This job opportunity is being advertised on behalf of the following organization and is not a Manitoba government civil service position.

Deputy Clerk

SF5 Senior Officer 5

Regular/full-time

Manitoba Legislative Assembly

Office of the Clerk, Legislative Assembly

Winnipeg MB

Advertisement Number: 10124

Salary(s): SF5 $116,977.00 - $140,051.00 per year

Closing Date: January 19, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

The Legislative Assembly of Manitoba seeks a Deputy Clerk who will play a significant leadership role in our organization as both a key procedural advisor and a senior manager. The incumbent is a non-partisan employee of the Legislative Assembly, not a government employee.
Position Summary
The Deputy Clerk reports directly to the Clerk of the Legislative Assembly, and assumes the responsibilities and duties of the Clerk in their absence. The incumbent provides accurate non-partisan information and advice on parliamentary rules, practices, precedents and law to the Clerk, the Speaker and all Members of the Legislative Assembly. The Deputy Clerk manages the operations of the following Assembly Branches:

• Committees
• Digital Media & Broadcasting
• Information Technology
• Journals
• Research

The Deputy Clerk serves:

• As the Assembly liaison with government Communication Services regarding broadcasting.
• As the Assembly liaison with government Translation Services for House and Committee sittings.
• As delegation secretary for Manitoba MLAs attending the Midwestern Legislative Conference.

Conditions of Employment:

• Must be legally entitled to work in Canada

• You must be, and remain, politically non-partisan in both perception and fact.
• You must be willing to work a flexible schedule, including working outside of standard office hours.

Qualifications:
Your Essential Qualifications

• A post-secondary degree in Political Science, Law, History, or another relevant field, or an appropriate combination of education, skills and experience.
• Advanced knowledge of parliamentary rules, practices and procedures, including practical experience with the provision of expert advice on parliamentary procedure.
• Experience with the management or supervision of staff, demonstrating an in-depth understanding of modern workplace dynamics, including leadership and teambuilding skills.
• Strong organizational, logistical, planning, and time management skills, as well as a meticulous attention to detail.
• The ability to focus on many different and changing priorities in a high-pressure environment, attending to emerging issues, and the ability to quickly identify and resolve complex problems and situations.
• Strong research and analytical skills.
• Excellent written and oral communication skills.
• The ability to work as part of a team as well as independently while managing a heavy workload.
• Excellent interpersonal skills, including the ability to work well with others, deal with stressful situations in a patient, calm manner, and demonstrate tact, diplomacy, compassion and understanding.
• The ability to deal with highly confidential and sensitive information with care and impartiality.

Your Preferred Qualifications

• French language skills.
• Experience providing high-level orientation and training sessions.
• Familiarity with information technology, website design, social media and video broadcasting.

Duties:
What You’ll Do
Serving as a leader and an integral member of a team of six Legislative Clerks, the Deputy Clerk provides essential procedural, administrative and logistical support to the Assembly. The Deputy Clerk’s extensive portfolio of responsibilities includes:

• Serving as a Clerk-at-the-Table in the Legislative Chamber during sittings of the Assembly, providing direct support to the Speaker and Deputy Speakers.
• Preparing, reviewing or finalizing all documents required to facilitate House business on a daily basis.
• Providing advice to Members of the Assembly and their staff regarding parliamentary procedures and practices.
• Conducting and collaborating on a wide range of procedural research tasks.
• Supervising and managing the work of Assembly staff in five Branches.
• Demonstrating the utmost sensitivity, tact, integrity and good judgment at all times in all settings.

Apply to:

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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