Employee Administrator - W

Job Title: Employee Administrator - W

Department: Human Resources

Job Purpose: To support C.P. Services vision / mission through contribution to achieving established organizational goals while adhering to company values

Reporting To: Human Resource - Supervisor (Or designate)

Education

• Bachelor’s degree / associates’ degree in Human Resources

Training & Development

• Occupational health and safety certification is an asset

Work Experience

• Data entry experience is an asset

Work Schedule

• Monday - Friday
• 8:00am - 5:00pm Mountain Standard Time
• 8.5 hours per day

Capabilities required for this position

• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Outstanding technical, decision-making and analytical skills
• Demonstrated management capabilities (thorough understanding of planning requirements, ability to plan and meet deadlines, ability to manage and allocate resources effectively and efficiently, understanding of safety requirements related to field activities).
• Thorough understanding of the processes, products, and equipment used by workers.
• Ability to boost worker productivity and performance
• High level of professionalism and discretion with handling of confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks efficiently.
• Ability to quickly learn new systems, processes, and software.
• Outstanding customer service (ensuring customer satisfaction, resolving complaints, establishing clear expectations in writing and meeting the expectations)
• High level of attention to detail
• Exceptionally well organized
• Outstanding communication skills both written and verbal
• Solid networking and interpersonal skills
• Able to generate accurate estimates and keep operations on budget
• Strong presentation skills, able to explain concepts concisely and accurately
• Able to develop strong, cooperative relationships with department heads
• Keen business sense
• Excellent problem solving, analytical thinking, and organizational skills

Personal attributes required for this position

• Patient
• Calm under pressure
• Analytical
• Empathetic
• Understanding
• Fair
• Problem solver
• Decisive
• Natural leader

Key relationships involved with this position

Internal

CP Team: CEO / General Manager / Facilties Maintenance Manager / Human Resources Department / Finance Department / Business Development Department / Public Relations Department / Safety Advisor

External

Clients / Vendors / Partners / Other contractors / Members of the local community

Department Functions / Key Employee Administrator Tasks

Organizational structure

• Update company organizational chart as required

Position development

• Assist in the development and updating of positions

Health and safety

• Work with safety administrator to outline fit-for-work and medical testing requirements for all positions

Compensation

• Conduct pay scale market research on an ongoing basis
• Maintain market rates for all positions
• Assist in the development and updating of position compensation progression plans

Labour laws and legal compliance

• Ensure compliance with applicable labour laws, employment standards, privacy act, and human rights legislation is adhered to

Recruitment

• Creation of job postings
• Engagement with candidates
• Progression through pre-employment screenings

Onboarding

• Conduct company orientations
• Conduct position level orientations
• Progression through ready-for-work deliverables

Training and development

• Track job specific training / certification
• Book required training / certification

Talent management

• Identification of employee career goals
• Outline of career goal milestones for employees
• Tracking of employee development towards career goals

Benefits administration

• Submit monthly benefit hours

Employee engagement and communication

• Craft company memos and communication for distribution

Performance management

• Take part in employee performance reviews

Policy enforcement and compliance

• Take part in company policy enforcement and compliance initiatives

Employee termination

• Process employee end-of-employment documentation
• Process employee ROEs

Employee off-boarding

• Conduct employee exit interviews

Position termination

• Delete active positions as required

Employee records and data management

• Maintain organized employee files in company HR software

HR technology implementation

• Assist with the implementation and training on company HR software