Enrolment Specialist

Algoma University is committed to undoing systemic and institutional discrimination and being
publicly transparent and accountable. Diversity, equity, and inclusion are fundamental to our
Special Mission. In keeping with the Seven Grandfather teachings that are the core values that
inform our decisions as an institution, we are committed to creating a welcoming, inclusive,
respectful, and safe environment where everyone belongs. We live these values through the
strength and richness that diversity brings to our workforce and welcome contributors from
equity-deserving groups including: Indigenous Peoples, Black and racialized persons, women,
Persons with Disabilities, 2 Spirit, Lesbian, Gay, Bisexual, Transgender, and Queer persons.

Job Title: Enrolment Specialist
Staff Bargaining Unit

Position Status: Permanent, Full-Time (35 hrs/week)
OSSTF

Department: Recruitment & Strategic Enrolment

Supervision Received: Manager, National Recruitment

Supervision Exercised: Student Assistants

Location: Brampton, ON

PRIMARY FUNCTIONS:

A. Strategic Enrolment Management 40%

B. Recruitment / Application Conversion 40%

C. Admissions 20%

TOTAL 100%

The Enrolment Specialist is responsible for the development, implementation, and evaluation
of a Strategic Enrolment Management (SEM) Plan specific to one or more areas identified in
the institution SEM Plan. This includes recruitment and conversation objectives, strategies,
and targets. The Enrolment Specialist will collaborate with a group of key campus partners
and will work as a team member with all other members of the Recruitment & Strategic
Enrolment department on key areas associated with enrolment management (e.g.
recruitment, admissions, and marketing). The incumbent will be responsible for the
recruitment and conversion of applicants to Algoma University in their assigned specialized
area, as well as generally, with a focus on increasing the diversity of applicants and students.
High levels of independence, coordination, and teamwork are inherent to this role.

RESPONSIBILITIES:

A. Strategic Enrolment Management (40%)

• Implement and review strategic plan for the specialized area in alignment with the

• Develop and execute a recruitment plan for strategic demographics.
• Develop the schedule of outreach activities for applicants in the specialized area, in

overseas recruitment agents and representatives to increase the effectiveness in
contributing to enrolment targets.

• Represent the university on various committees and organizations for the purpose of

B. Recruitment / Application Conversion (40%)

• Recruit prospective students into degree programs at the university, acting as the lead

• Research, identify, and develop opportunities for increasing enrolment in the

• Liaise with prospective students for the purpose of recruitment, increasing awareness

• Develop the schedule of outreach activities for the specialized area in collaboration

• Communicate with prospective students, applicants, counselors, and parents

• Establish and maintain relationships to promote awareness of Algoma University.

• Coordinate a program of visits including education fairs, school visits, and counseling

• Maintain detailed records of visits, presentations, and prospective students.
• Present special-topic information to domestic and international secondary schools,

parents regarding the application process including important deadlines, required
documentation, and academic requirements for admission for all applicant types
including secondary school, college, university transfer, and mature applicants both
domestic and international.

• Communicate admissions decisions with applicants.
• Coordinate timely follow-up plans with applicants regarding their applicant status

of contact through to registration.

C. Admissions (20%)

• Evaluation and assessment of applications of any type including but not limited to

• Assist in the processing for all applicant types including secondary school, college

• Cross-train and stay current with admission procedures and policies for all applicant

• Provide admission-related advising as required.
• Evaluate and assess applicants for scholarship eligibility.
• Participate in university events as required.
• Assist with the registration of newly admitted students, as required.

WORKING CONDITIONS:

Physical Effort Moderate

• Regular need to move boxes/inventory, and

• Frequent periods of sitting in one place and

Physical Environment Moderate
Some exposure to unpleasant/disagreeable

conditions related to travel and interaction with
members of the public

Sensory Attention Moderate
Frequent disruptions and daily front-line

Mental Stress Considerable
Frequent travel including local, provincial,

strategic enrolment management (meeting
targets and deadlines, dealing with key
stakeholders that may be uncooperative or
demanding)

MINIMUM QUALIFICATIONS

• Undergraduate degree in any field, and a minimum of two (2) years experience

• Knowledge of the conversion cycle and recruitment practices.
• Ability to speak multiple languages is an asset.
• Knowledge of post-secondary programs, protocols, and processes related to

applications to undergraduate programs in Ontario.

• Cross-cultural competency with an ability to interact and work effectively with people of

• Excellent communication skills to engage individuals and teams inside and outside the

• Proficiency in the development and delivery of captivating presentations and sales

• Ability to lead and motivate strategic enrolment area planning, events, and day-to-day

• Experience working as part of a team in an environment that requires strong time

• Detail-oriented with an ability to function and process information with high levels of

• Self-directed, and comfortable exercising discretion and independent judgment in a

• Demonstrated experience with client management and student records systems.
• Excellent use of technology for collaboration.
• Willingness and ability to travel frequently; must have a valid passport in respect of all

Salary Scale: $58,996 to $73,745 annually

Please submit a resume and cover letter (combined PDF) to people.culture@algomau.ca
no later than 4:00 p.m. on January 5, 2024.

Algoma University is strongly committed to fostering diversity and inclusivity within our
community and is an equal-opportunity employer. The university invites and encourages
applications from all qualified individuals who would contribute to the further diversification of
our Institution, including equity-deserving groups that are traditionally underrepresented in
employment (Indigenous peoples, racialized persons, women, persons with disabilities, and
2SLGBTQQIPA+ persons).

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, upon request,
accommodation will be provided by Algoma University throughout the recruitment, selection,
and/or assessment process to applicants with disabilities.