Events Generalist

About Loyalist

Loyalist College is built upon the lands governed by the Dish with One Spoon wampum agreement. We affirm and thank the Haudenosaunee, Anishinaabeg and Huron-Wendat nations for their continued caretaking of the land. At Loyalist, we empower our students with wraparound support services and hands-on training to succeed on any path they choose. Our academic programs are responsive and innovative, designed to solve pressing social and economic challenges and meet the evolving needs of our regional industry and community partners. Our graduates enter the workforce equipped with the knowledge they need to be better global citizens, and with future-focused skills to lead change in their fields. With a presence in Belleville, Bancroft, Port Hope, Tyendinaga and Toronto, we believe our institutional responsibility extends beyond the classroom to seeing the big picture for the communities we serve. Our expertise in applied research and deep connections to local industry support economic development, to the benefit of businesses, entrepreneurs, changemakers and innovators. Our commitment to decolonization, and the pursuit of a more inclusive, equitable world, means we hold ourselves accountable to the diverse perspectives, cultures and experiences that shape our communities.

Position Summary

The Events Generalist, reporting to the Director of Marketing and Communications, collaboratively creates and executes college events, with a primary focus on Convocation activities at the main campus.

Duties and Responsibilities

Event Planning and Execution Support

• Providing operational support throughout the event planning and execution process.
• Creating event plans and critical paths for successful project management.
• Coordinating all resources for event setup and tear down.
• Gathering event data, feedback, and conducting event briefings for improvement.
• Assisting in selecting event venues with facility booking, negotiating contracts, and managing logistics such as floor plans, seating arrangements, audiovisual equipment, and room setup.
• Building and maintaining relationships with event vendors and to secure resources for events.
• Using event management software, ticketing systems, and other relevant technology tools.

• Acting as a liaison between various college departments and stakeholders.
• Assisting in event communication, promotion, and marketing.
• Coordinating staff volunteers for events.

Qualifications

• Completion of a two (2) year diploma in Event Management, Public Relations, Marketing, Communications, business or related field
• At least three (3) years’ experience in event planning, creation, and execution
• Knowledge of post-secondary programs and other services offered by the College considered an asset for this role
• Advanced computer proficiency with a variety of word processing and data management programs
• Excellent communication skills to best support a variety of customers and needs; a student-focused individual, understanding, compassionate, and tolerant of a diverse set of stakeholder groups
• Excellent proven problem-solving skills
• Demonstrated ability to work both as part of a team and individually with minimal supervision

Please note:

Following an offer of employment, candidates with Canadian credentials will be required to provide official transcripts from the granting educational institution(s); candidates with international credentials must provide World Education Services (WES) www.wes.org/ca evaluation (at their own cost) confirming Canadian equivalency of their credentials.
Loyalist is committed to promoting a diverse and inclusive college community. We encourage and welcome applications from marginalized and equity seeking groups. Loyalist College is committed to accommodating applicants with disabilities throughout the hiring process. If you have accommodation needs, please inform us as soon as possible by sending an email to humanresources@loyalistcollege.com.

We thank all applicants, however, only those selected for an interview will be contacted.

Benefits for Part-time Support Staff include:

• As a part-time employee of the Ontario College system, you have the option to join the CAAT Pension Plan at any point during your employment CAAT pension website
• 4% vacation pay, moving to 6% after 5 years
• Tuition reimbursement opportunities and developmental leave provisions

Work Life Balance Matters at Loyalist College

Part-time Support Staff can expect:

• Employee Family Assistance Plan - provides timely short-term counselling and consultation assistance to employees and their immediate family
• Fitness Centre Membership - exclusive facilities for use by Staff and Students at the Belleville location free of charge
• An Inclusive and Accessible Workplace