Executive Assistant

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to handle multiple tasks simultaneously. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization.

```Responsibilities```

- Manage executive calendars, including scheduling meetings, appointments, and travel arrangements

- Prepare and edit correspondence, reports, and presentations

- Conduct research and compile data for various projects

- Coordinate and organize meetings, conferences, and events

- Handle confidential information with discretion and maintain strict confidentiality

- Perform data entry and maintain accurate records

- Answer phone calls and respond to inquiries in a professional manner

- Assist with document management, including filing, scanning, and organizing electronic files

- Utilize various software applications such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

```Requirements```

- Proven experience as an Executive Assistant or in a similar role

- Excellent organizational skills with the ability to prioritize tasks effectively

- Strong attention to detail and accuracy

- Proficient in data entry and record keeping

- Knowledge of office procedures and phone systems

- Familiarity with DocuSign or other electronic signature platforms is a plus

- Exceptional written and verbal communication skills

- Ability to maintain confidentiality and exercise discretion when handling sensitive information

- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

- Ability to adapt quickly to changing priorities and work well under pressure

- Languages: English and French

If you are a highly motivated individual with exceptional organizational skills and a strong attention to detail, we encourage you to apply for the position of Executive Assistant. We offer competitive compensation and benefits packages.

Job Types: Full-time, Part-time

Salary: $15.27-$25.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Ability to Commute:

• Saint John, NB E2L 2B4 (required)

Ability to Relocate:

• Saint John, NB E2L 2B4: Relocate before starting work (required)

Work Location: In person