Executive Assistant/ Bookkeeper

About Home Base Yellowknife

At Home Base Yellowknife we are dedicated to supporting youth. All youth deserve access to safe and supportive housing. We maintain a culturally inclusive and safe space within the community; work collaboratively with Yellowknife organizations and services to provide safe and supportive programs and provide a safe, inclusive and diverse working environment for staff who are provided training and professional development opportunities to meet the unique needs of our youth. Home Base is a not-for profit organization.

Resume and Cover letter required for application to be complete

Role Summary

Home Base programs support youth to achieve increased independence, reconnection with family and/or important people in their lives, and to function more successfully in the community, while residing in a safe and supportive housing environment.

Home Base is seeking experienced, dynamic and motivated individual to fill the essential role of Executive Assistant/ Bookkeeper position.

The Bookkeeper/Executive Assistant plays a crucial role in maintaining the financial integrity of the organization as well as providing administrative support to the Executive Director and various departments This position involves a combination of administrative, organizational, and communication tasks to ensure smooth HR operations and contribute to the overall success of the organization.

Responsibilities

Bookkeeper:

• PROFICIENCY WITH QUICKBOOKS IS ESSENTIAL
• Complete biweekly payroll processing and ensure accurate and timely payments.
• Calculate staff sick time and update this information in the books.
• Reconcile bank accounts for all visas, checking and savings accounts.
• Regularly pay off visas to ensure funds are available for program coordinators.
• Update the budget spreadsheets weekly, working closely with the funding coordinator.
• Manage monthly expenditures for rental apartments

Executive Assistant:

• Provide support to the Executive Director as and when requested.

A complete position description will be provided to those applicants who are selected for an interview

The successful candidate will bring with them:

EDUCATION & EXPERIENCE

• High School Diploma or equivalent
• Degree or Diploma, including but not limited to Office Administration (asset)
• Proven experience in an administrative or executive assistant role, with exposure to HR functions.
• Minimum of 1 year experience working in a similar role/environment (required)

TRANSFERABLE SKILLS (_required)_

Organizational Skills:

• Punctual & reliable
• A proactive approach to problem-solving with strong decision-making skills
• Strong organizational and multitasking abilities with a keen attention to detail.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced, quickly changing environment

Emotional intelligence:

• self-awareness, self-regulation, intrinsic motivation empathy, social skills

Communication skills:

• written, verbal, presentation, active listening, non-verbal, feedback, respect, confidence, clarity, honesty, friendly
• collaborate well with others

Technology Proficiency:

• In-depth proficiency of QuickBooks, Google Suite and Canva (required)

Prerequisites

• Yellowknife resident , this is an on-site position with flexibility available (required)
• Current Work VISA Status (required)
• Fluency in English (comprehension, verbal & written) (_required)_
• Clear Criminal Record Check with Vulnerable Sector
• Class 5 Drivers License with minimum of 1 yr driving experience (_required)_
• Clear Driver's Abstract (_required)_
• Child and Family Services Check (as necessary)

Job Type: Full-time

Salary: $72,800.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Vision care
• Wellness program
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Experience:

• office related: 2 years (required)

Work Location: In person