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Job Description
What is the opportunity?
To provide pro-active support to the Head of Business Development and the Business Development Management & Strategy Team
What will you do?
Business development management & strategy duties:
- Helping to coordinate projects alongside senior management to achieve business objectives.
- Organise and assist with department/companywide internal meetings.
- Onboarding of new starters within GBD. Working alongside the new starters’ assistant to ensure a smooth and consistent approach to onboarding.
GBD Assistants’ Team Leader duties:
- Line manager to GBD Assistants, offering support, mentorship, and leadership.
- Hire, onboarding, and training of new GBD Assistants. Identifying learning and development opportunities.
- Leading on project work for GBD Assistants, fostering a collaborative approach. Work as a team to complete business objectives set by management and the firm, ensuring they are met in a timely manner.
- Communication link, connecting/co-ordination of GBD assistants together in all regions to work as one team.
Executive Assistant duties:
- Pro-actively manage the diaries of the Partner, Head of Business Development, EMEA APAC and the Business Development management and strategy team, to include scheduling internal/ external meetings, calls and conferences, and sending Outlook calendar invitations to participants.
- Arranging and facilitating internal/external meetings and conferences (e.g., diary availability, sign up logistics, dealing with associated invoices, booking rooms and/or facilities, and collating necessary documentation).
- Facilitating client relationship events, including restaurant bookings, and confirming attendees.
- Onsite Due Diligences – assisting with the coordination of these meetings (diary / presentation materials / room booking only).
- Pro-actively managing calls including ensuring detailed communications are accurately recorded and/or passed on.
- In conjunction with BCD (external travel company) and Concur (travel & expense system) co-ordinate travel and accommodation requirements, booking travel online and providingdetailed itineraries ahead of business-related travel in adherence with the company travel policy.
- Conducting general team administration, including processing and reconciling expenses claims and invoices, copying, scanning, and faxing.
- Enforce and maintain the cost saving initiatives for the team.
- Updating client records in Salesforce.
- Assisting with Compliance filings as needed.
- Ensure objectives/initiatives/ tasks set by management and by the firm are completed in a timely manner.
- Focusing on improving team efficiency and process implementation.
- Producing and amending documentation as requested.
- Management of holiday calendar for the teams.
- Managing team events including socials, cards, and collections.
- Providing support to/ cover for other Assistants (including telephone cover) when required and ensuring that any such cover arrangements are clearly communicated to relevant stakeholders.
What do you need to succeed?
Must have
- Sets high standards of performance for self and strives to meet challenging objectives.
- Displays a positive and energetic attitude, gets involved and proactively seeks out opportunities to advance the business.
- Consistently displays a ‘can-do’ attitude, perseveres in the face of setbacks and remains calm and professional under pressure.
- Establishes and maintains good relationships and works effectively and cooperatively with others.
- Communicates constructively, engages others positively and readily shares information and ideas.
- Seeks out insightful, smart ideas to raise personal and team standards.
- Demonstrates the ability to think creatively to find solutions.
- Responds quickly and positively to change and maintains effectiveness when experiencing change.
- Proven experience of supporting a diverse team in a fast-paced deadline driven environment.
- Excellent communication and inter-personal skills.
- The ideal candidate will be enthusiastic, has the ability to multitask and work under pressure, have the highest attention to detail and have strong organizational skills.
- Treats confidential/personal information with the highest level of discretion.
- Must be highly reliable and extremely professional.
- Must be proficient in MS Outlook, PowerPoint, Excel, and Word. Willing to embrace new technology.
- Invests time in learning new skills and gaining new experiences.
Nice to have
- Desirable: Experience with SharePoint, Concur, Salesforce, Workday, Microsoft Teams and WebEx.
What is in it for you?
We thrive on the challenge to be our best - progressive thinking to keep growing and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
- A comprehensive Total Rewards Program including bonuses, flexible benefits and competitive compensation
- Leaders who support your development through coaching and managing opportunities
- Opportunities to work with the best in the field
- Ability to make a difference and lasting impact
- Work in a dynamic, collaborative, progressive, and high-performing team
- A world-class training program in financial services
Job Skills
Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing SoftwareAdditional Job Details
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