Executive Assistant To Head Of Strategy, Marketing And Sustainability

What is the opportunity?

The Executive Assistant will provide organizational and administrative support to the Head of Strategy, Marketing and Sustainability of RBC Capital Markets. The role also includes the management of the weekly Capital Markets Operating Committee meeting, co-ordination of high impact employee events and executive level meetings. Skills required include a solutions-oriented attitude, a track record of building strong relationships with peers, and an ability to juggle multiple demands in a very fast paced and dynamic environment.

*The successful candidate must have experience working in professional services environment, and ideally in a Capital Markets business.

What will you do?

• Maintain schedule/calendar of key activities for Head of Strategy, Marketing and Sustainability and ensure key business critical dates are met. Prioritize and triage as needed
• Support the organizational needs of the weekly Operating Committee meetings including scheduling speakers, distributing materials and summarizing meeting notes
• Work with the SMS Leadership Team to proactively identify required needs, conflicts and materials
• Exhibit initiative and "follow-through" to help leadership team as necessary. Identify areas where assistance can be provided and pursue the opportunity to do so
• Liaise with Enterprise and Regional Strategy teams to prepare and maintain a calendar of Board presentations, inclusive of topics, and submission and presentation dates
• Communicate on a timely basis the status of key deliverables as appropriate
• Continuous and consistent performance of administrative tasks, including but not limited to, coordinate meeting arrangements, setting up conference calls, arranging restaurant reservations, catering, ordering stationary supplies, making photocopies, scanning of documents, organizing transportation, etc.
• Prepare, track and manage expense reports via expense reporting system
• Review, email requests for approval (e.g.: meeting materials, reports, etc.) on a daily basis
• Print and bind presentation materials, help in formatting if required
• Make domestic and international travel arrangements and handle changes as needed
• Maintain an organized filing system, both digitally and with paper documents
• Manage security cards for the team
• Coordinate with building management
• Update Vacation and Absence records
• Arrange new employee onboarding and departure
• Act as backup to other department staff members as needed
• Participate in performing tasks on "special projects" as requested.

What you need to succeed?

• Minimum 5+ years' experience in an Executive Assistant capacity supporting senior executives
• Secondary education required
• Strong verbal and written communication skills both internally/externally
• Proactive, solutions oriented mindset and anticipate needs without being asked
• Ability to partner effectively with key stakeholders, build strong collaborative relationships
• Demonstrate ownership and execution of primary responsibilities
• Outstanding time management skills, diplomacy, tact, and positive can-do attitude
• Ability to maintain consistent and high levels of performance
• Enjoys working in a time-sensitive, fast-paced environment
• Capable of to multi-tasking across projects and flex when needed
• Experience working on highly confidential projects with appropriate discretion and sensitivity
• Strong working knowledge of Word, Excel, PowerPoint and Outlook

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation
• Leaders who support your development through coaching and managing opportunities
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Flexible work/life balance options

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Organizing, Organizing Meetings, Presentation Software, Scheduling, Spreadsheet Software, Teamwork, Time Management, Travel Planning, Word Processing Software

Additional Job Details

ROYAL BANK PLAZA, 200 BAY ST:TORONTOTORONTOCanada37.5Full timeCapital MarketsRegularSalaried2024-02-062024-02-21