Executive Assistant To The Bishop

Duties

• On behalf of the Bishop, draft letters and messages for his signature for circulation within the diocese.
• Provide administrative support to the Bishop, including emails, phone messages, and mail; oversee the Bishop’s calendar and schedule meetings; make travel arrangements.
• Prepare letters, cards, and responses for the Bishop’s signature and/or approval.
• Attend meetings of Councils and Committees as required by the Bishop and take notes.
• Coordinate monthly staff meetings.
• Become familiar with diocesan policies.
• Assist in the development of brochures, pastoral letters, special bulletin inserts and business cards.
• Maintain accurate records and files for the Bishop.
• Other administrative and communications related duties as assigned.

Qualifications

• Must have completed Grade 12 supplemented by a diploma from a recognized Office Studies Program.
• Considerable knowledge and skills in Word Processing and computer applications is required.
• Must have considerable experience in a professional administrative environment.
• Must have considerable knowledge of the Catholic faith and Roman Catholic Diocesan structures.

Required Skills and Abilities

• Must be proficient in using computer programs and suites including Microsoft Word, Excel, PowerPoint, Outlook, Teams, Zoom, Adobe.
• Must be detail orientated.
• Must be a friendly, hospitable, professional representative of the Diocese of Charlottetown at all times.
• Must have excellent organizational, time management, and communication skills.
• Ability to work with limited supervision and in a team setting.
• Must have excellent oral and written skills.
• Ability to maintain strict confidentiality.
• Must be approved through diocesan safeguarding policy (including criminal record check).

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Types: Part-time, Permanent

Salary: $40,000.00 per year

Expected hours: 30 per week

Benefits:

• Company pension
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Work Location: In person