Executive Coordinator

abell Group is a locally owned, multi-disciplinary, group of companies with operations throughout Canada. With interests ranging from craft beer to burritos, radio to industrial services, and warehousing and distribution, no two days are ever the same around here. We are proud to employ a diverse team of professionals focused on delivering high-quality products, solutions and service to our clients. Every day our team members apply their unique knowledge, skills, and abilities to their work, delivering high-quality products, solutions, and service to our clients and living by our principles of Accountability, Continuous Improvement and Teamwork. We love what we do, and we are always seeking enthusiastic talent to join our team.

Our Executive Coordinator will play a valuable role acting as the primary point of contact for internal and external inquiries on all matters pertaining to the Principal and President. They will also be responsible for providing proactive administrative, coordination, and communications support to the Executive team. Some additional expectations of this role include:

• Completing a broad variety of administrative tasks including: conducting research, drafting reports and presentations; composing and preparing correspondence that may be complex and/or confidential.
• Managing Executive team meeting and travel calendars.
• Planning and coordinating domestic and international travel arrangements and itineraries for the Executive team and ensure information and itineraries are available for travel, meetings and conferences.
• Monitoring and arranging internal and external meetings including meetings logistics and preparation of support materials.
• Independently responding to external inquiries in a timely manner, and escalating complex issues appropriately.
• Planning for corporate events including staff holiday parties, summer picnics, and various other employee and client events.
• Managing administrative processes and online recordkeeping.
• Handling highly sensitive and confidential information with discretion and strictest confidence.

The demanding and ever-changing nature of our diverse operations adds complexity to this role and requires flexibility to adapt to changing situations and priorities. The successful candidate will be a resourceful, highly organized, self-motivated professional who is proactive and anticipates the needs of the Principal, President and Executive team members. They take ownership of their work to ensure details are accurate and deadlines met. Excellent time management and organizational skills will be required. They also bring with them a demonstrated ability to build productive relationships with internal and external stakeholders, as well as handle confidential information and situations with diplomacy, tact, and discretion.

A candidate with a minimum of 3+ years’ experience in a confidential administrative or coordination role along with post-secondary training in Administration, Business Management, or a related field would be preferred. Experience in a multi-province/multi-location business or supporting geographically dispersed senior organizational leaders would be considered an asset. Combinations of education and experience will be considered. Bilingualism (French/English, both written and spoken) would be preferred.

We offer a competitive compensation and benefits package. If you are excited by the opportunity to contribute to a highly successful and growing company and interested in being part of a dynamic team, we want to hear from you.