Finance And Admin Officer

Date Posted: 01/10/2024
Req ID: 35619
Faculty/Division: UofT Mississauga
Department: UTM: Info. & Inst. Tech. Services
Campus: University of Toronto Mississauga (UTM)
Position Number: #
Description:
About us:
U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of humanpotential.
Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning anddiscovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.
This work all comes together on a spectacularly green campus, alongside theMissinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those whowant to learn more about us and to be part of what we do.
Your opportunity:
Do you want to work with an organization named a top GTA employer for 17 years in a row, and in 2023 alone was selected as one of Canada's Top 100 Employers, Canada's Top Family-Friendly Employers and Greater Toronto's Top Employers? Do you want to work within a department using cutting-edge tools and technology that will invest in you and your career? Then look no further!
Uof T has the exceptional human resources programs and forward-thinking workplace policies to receive this perennial recognition. We recognize that people need their employers to invest in them and enrich their lives; we have great benefits, flexible workoptions, advancement opportunities, professional development programs, employee family assistance plans, a full pension, generous vacation, educational assistance and tuition waivers for you and your children.
At U of T Mississauga, we are looking for an exceptional Business Officer to join our team. The incumbent will be the primary administrative support for the department, including budget forecasting, planning and monitoring, procurement, and event coordination. The incumbent will manage departmental calendars, facility requests, physical access control, and other departmental workflows. The incumbent will direct the day-to-day activities of departmental administrative personnel, as well as liaise with campus partners. The incumbent will be tasked with gap analysis of budgeting and Administrative workflows in the department, and the design and implementation of new processes in pursuit of I&ITS' stated priority of administrative and operational excellence.
Your responsibilities will include:
-Interpreting and applying policies and procedures when making independent decisions
-Forecasting and planning financial activities incorporating budgets with multiple sources of revenue and/or recoveries
-Implementing plans and process improvements for financial administration activities
-Applying the University Guide to Financial Management and other applicable policies, agency and regulatory requirements
-Analyzing administrative processes and procedures and recommending changes for improvement
-Analyzing complex statistical reports and/or financial information for management decision-making
-Keeping well-informed on changes to policies, procedures, collective agreements, and applicable legislated requirements
-Verifying that HRIS transactions are processed according to applicable policies, procedures, collective agreements, and applicable legislated requirements
 
Essential Qualifications:
-Bachelor's Degree in Business or related field or an acceptable combination of equivalent experience.
-Minimum four years financial and office administration experience for an administrative or academic department.
-Minimum four years of experience organizing the administrative needs for an administrative or academic department.
-Experience with forecasting, planning and monitoring departmental budgets, including making recommendations on allocation, recording detailed transactions, reconciling information, generating reports and identifying and resolving discrepancies.
-Demonstrated knowledge of financial systems required.
-Demonstrated ability to accurately analyze financial information, i.e., budget and actual, is required.
-Advanced knowledge of spreadsheet and reporting applications, like Excel and PowerBI
-Advance knowledge of common office applications, like the Microsoft 365 application suite.
-Strong analytical, problem solving, and time management skills to permit simultaneous action on multiple time-sensitive tasks.
-Strong initiative and ability to work both independently and as part of a team.
-Strong communication skills, with the ability to communicate professionally and efficiently both verbally and written.
-Strong commitment to high quality service.
Assets (Nonessential):
-Experience with Office 365 suite of applications - Teams, SharepPoint Online, etc.
-Experience implementing the University records management plan, FIPPA, and relatedstandards/guidelines.
-Familiarity with the University environment, governance, and policies.
-Knowledge of the University's Financial Information System, SAP, budgeting financial policies, and procedures, and HRIS.
To be successful in this role you will be:
-Accountable
-Communicator
-Intuitive
-Multi-tasker
-Organized
-Problem solver
-Resourceful
 
Closing Date: 01/21/2024, 11:59PM ET
Employee Group: USW 
Appointment Type: Budget - Continuing 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:  
USW Pay Band 13 -- $83,150 with an annual step progression to a maximum of $106,336. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol. 
Job Category: Information Technology (IT)
 
Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged , and their lived experience shall be taken into consideration as applicable to the posted position.