Financial/ Administrative Assistant

The Department of Justice is working to ensure Yukon remains a safe, secure, and healthy place to live and work. We provide supportive and dynamic work environments comprising teams of professionals who are committed to making a difference in the lives of Yukoners.

The principles that guide us are:

Reconciliation with Yukon First Nations: Together as DOJ representatives we commit to embracing the spirit of the Final Report of the Truth and Reconciliation Commission of Canada entitled Honouring the Truth, Reconciling the Future, by conducting ourselves in our day-to-day business in a manner that embodies the purpose of reconciliation with First Nations in the Yukon. We recognize the importance of employee education on First Nations history and encourage innovative thinking by all DOJ personnel on our ability to effect meaningful change towards true reconciliation.
Working as a Team: As DOJ employees we value working together as a team within branches and within the department as a whole, while respecting our respective roles in the administration of justice, to work as one entity to meet our collective objective to serve the public. We are mindful of the impact of our actions on the people around us both in proximity and in the larger department and strive to ensure that we maintain the best interests of the department in our approach to our work.
Identify and Meet our Clients' Needs: DOJ personnel have a wide variety of responsibilities and an equally diverse clientele, internal and external to government, and we are committed to ensuring that they know we work for them and that we treat them with empathy, inclusion, integrity, respect and professionalism.
Initiative and Innovation: Management will encourage DOJ staff at all levels to think innovatively and to take initiative that will improve the work we do and services that we provide to allow for positive change and creativity in the workplace. Management will encourage DOJ personnel to reconsider our approach to the services we provide and adapt to the changing environment.
Communications: We are committed to improving the way we communicate internally with one another and externally to the public in order to better perform as a DOJ Team, share information and ideas with each other, dispel negative myths about the department and to ensure that the general public has an appreciation for the excellent work we do.

The Opportunity:

You will be part of a team that will provide corporate leadership, coordination and support for Government of Yukon’s participation in negotiations and engagements with Yukon First Nations and/or Government of Canada regarding a broad range of justice-related matters, initiatives and agreements. Our Work is With Others – both internal and external partners.

The Financial / Administrative Assistant is responsible for providing a range of administrative and financial support for the Director and Chief Negotiator and branch staff.

For information about applying for a Department of Justice position or the selection process, please contact Jason Biensch, Manager HR at Jason.Biensch@yukon.ca

For more information about this opportunity, please contact Ruby Porter, Director and Chief Negotiator, at Ruby.Porter@yukon.ca

Please do not email resumes to either of these addresses; resumes may only be accepted through e-recruitment. If you need technical support submitting your application/resume, contact: E-Recruitment.clientsupport@gov.yk.ca.

Essential Qualifications:

Please submit your resume clearly illustrating how you meet each of the following qualifications – specifically, how your work experiences and related duties align with the essential qualifications listed below. Note that selection for further consideration will be based solely on the information you provide in your resume.

• Post-secondary course work and/or diploma in Office Administration, Business Administration, finance, or related discipline;
• Experience with senior level administrative responsibilities such as coordinating travel, managing calendars, coordinating/facilitating logistics of meetings, taking minutes, managing administrative tracking systems, and maintaining file/records management;
• Experience proofreading documents and reviewing, drafting, maintaining and updating briefing materials, caseworks, and other correspondence; and
• Experience performing a broad range of financial functions and financial support, such as accounts payable/receivable, purchasing, preparing cheque requisitions, tracking budgets, and reconciliations.

Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above may be equally considered.

Desired Knowledge, Skills, and Suitability:

Candidates should possess and may be assessed on the following:

• Good verbal and written communication skills
• Excellent interpersonal skills (professionalism, positive attitude, tact and diplomacy)
• Ability to work collaboratively and effectively with others and positively contribute to a team environment
• Strong skills in attention to detail and organizing and prioritizing work
• Initiative, self-motivation and able to work independently
• Integrity, personal responsibility and ability to self-reflect to increase personal effectiveness
• Ability to be flexible and adaptable
• Ability to respect and maintain confidentiality
• Commitment to providing outstanding service
• Commitment to applying reconciliation principles in the workplace

Conditions of Employment:

Valid Class 5 Driver’s Licence