Housing Manager

SUMMARY:

Ensuring the clientele’s needs are answered to in a fair and equitable manner through the application of the department policies, procedures, and by-laws. To provide Timiskaming First Nation Housing with existing, new and sustainable funding opportunities and sources. To participate in the development and implementation of existing and new housing programs for band owned and privately owned housing. Support and accompany existing and new clients to meet their housing objectives.

Ø Program and Band Owned Units: to ensure agreements and/or leases are for proper management of TFN’s assets and timely collection of rents. Support and implement innovative programs and opportunities for clients.

Ø Repairs: Ensure all clients maintenance requests are entered into the maintainX platform and provide the client with confirmation and follow ups.

MAJOR RESPONSIBILITIES:

• To ensure proper organization of TFN’s Housing programs (Art.95 and Band Owned Units)
• Participating in the planning, budgeting, and organizing of all clerical aspects of the department if requested by the department’s director.
• Follow and enforce working policies, procedures, by-laws, systems, and selection processes.
• Research, present and inform the Infrastructure Director of new projects, programs, and housing funding opportunities.
• Ensure proper administration of the housing reserve.
• Organizing meetings with the Housing Committee – clients or any other person or group regarding housing.
• Organize, participate in and facilitate meetings with partners at the request of the Infrastructure Director.
• Keep the Infrastructure Director informed of all upcoming Housing events and conferences and represent TFN when requested.
• Keep himself and the director informed of available training for the department.
• Overseeing community insurance (Houses, vehicles, public buildings etc...).
• Prepare lease agreements for TFN in regard to: Band Owned, Public Buildings, and Article 95 housing program. Lease agreements should have a section for collection of rent arrears if applicable.
• Maintain assets inventory and availability lists.
• Establish and maintain relations with clientele, community at large, other TFN departments (Finance, Public Works, Lands, Police, Income Security, etc.), funding sources, financial institutions, suppliers, etc.)
• Prepare and submit all necessary reports to partners or others.
• KPI tracking.
• Notify the community of available units up for rent and/or upcoming. (Have applications available).
• Apply for funding available to TFN under various Government Housing programs. (Indian and Northern Affairs, CMHC, etc.).
• Attend Housing Committee meetings, keeping members updated of housing situation, global amount of rent collected since last meeting, collection of applicants for new housing, etc.
• Maintain and ensure an accurate and up-dated filing system for tenant files and information, every community dwelling and address, necessary hydro files, applications bank, all policies, procedures, and Housing By-Laws.
• Ensure and maintain an accurate file of rent collection according to lease agreements and policies, ensure appropriate Clients follow ups, report all unconformities and enforce rent collection escalation protocol.
• Attend staff, council, community and TFN Annual Assembly meetings (as requested).
• Assist with dwelling inspections.
• Supervise Hydro Liaison officer and student projects.
• All other related duties requested by the Infrastructure Director.

EDUCATION AND EXPERIENCE REQUIREMENTS:

• Diploma/Degree in fields such as: Finance, administration, business, or 3 years experience and one year of supervisory experience in the related field.
• Must be skilled in computers and its applications (copy of attestations or certificates is an asset) including Sage 300, Excel and Word computer programs.
• Available for training (may require travelling).

KNOWLEDGE AND SKILL REQUIREMENTS:

• A sound knowledge of First Nation housing programs (Article 95, Repairs/RRAP, INAC).
• Computer software knowledge: Excel, Word, FileMaker Pro.
• Knowledge of mortgage funding and financial applications.
• Must be willing to participate in related training/workshops that may be given.
• Great social and client care skills.
• Possess excellent organizational and communication skills.
• Must present themselves in a professional manner at all times.
• Absolute confidentiality and good work ethic is essential.
• Bilingualism would be considered an asset.

Job Types: Full-time, Permanent

Salary: From $26.80 per hour

Expected hours: 35 per week

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• DCS / DEC (preferred)

Work Location: In person

Application deadline: 2024-03-01