Hr & Payroll Assistant

Overview:

Overview: The Human Resource/ Payroll Assistant will perform human resource and payroll functions, including employee attendance plans, employee benefits, leaves of absence, and worker's compensation, and will act as a resource for employees and management.

Key Responsibilities:

• Answer frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, and other basic staff HR/payroll inquiries.

• Assist with time keeping portal tracking for payroll.

• Assist with onboarding and exiting of employees.

• Assist employees with getting answers to HR, payroll, time-keeping questions.

• Attend management meetings in the absence of HR Coordinator

• Gather, prepare, and organize all necessary documents and records related to union collective agreement negotiation.

• Handle records management, paper and digital files.

• Keep detailed documentation on HR relation employee matters, discussions and meetings

• Assist/facilitate/track ongoing employee training as prescribed by law

• Communicate company initiatives and events through effective meetings and memos

• Assist HR Coordinator with updating job descriptions, job postings, and initial candidate screening

• Support and assist with the development and enforcement of agency policies and procedures

• Maintain and update employees’ records, such as records of employees’ attendance, trainings, memos, etc.

• Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, garnishments, and benefits and pension plans

• Prepare, verify and process all employee payroll related payments, including regular pay, benefit payments, and special payments such as bonuses and vacation pay

• Complete, verify, and process forms and documentation for administration of benefits such as pension plans, leaves, share savings, employment, and medical insurance

• Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment, and other statements

• Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts

• Prepare and balance period-end reports and reconcile issued payrolls to bank statements

• Identify and resolve payroll discrepancies

• Prepares payments for all statutory deductions and other remittances

• May be responsible for the development or implementation of payroll policies, procedures or processes.

• Prepare payroll related filings and supporting documentation, such as year-end tax statements, pension, Records of Employment, and other statements

• Provide information on payroll matters, benefit plans

• Compile, review, and monitor statistical reports, statements, and summaries related to pay and benefits accounts

• Prepare and balance period-end reports and reconcile issued payrolls to bank statements

• Identify and resolve payroll discrepancies

• Prepares payments for all statutory deductions and other remittances

• Perform other duties as assigned

• Maintain a high level of confidentiality and sensitivity

Core Competencies:

• Strong organization and communication skills.

• Can work independently or as part of a team.

• Flexibility and thrives in a changing environment.

• Strong attention to detail, with superior organizational and time management skills (ability to multi-task)

• Work effectively in a collaborative, team-orientated environment.

• In-depth understanding of human resources and labour rules and regulations

• Responsible and dependable, with a strong willingness to learn and adapt.

Qualifications:

• Human Resources / Payroll Certificate

• Strong knowledge in human resources, payroll and bookkeeping

• Exquisite math and numerical skills

• Solid knowledge of relevant legislation, policies, and regulations

• Computer savvy with working knowledge of pertinent software (Sage 300, Manusonic)

• Excellent communication abilities with an aptitude in problem-solving

• Experience in data collection, entry, and reporting with great attention to detail and confidentiality

• Highly professional and able to use good judgment

• Two to five years experience

Addendum:

While every effort has been made to ensure that this document is representative of duties associated position listed above, the list of tasks and responsibilities is not exhaustive and that the organization reserves the right to make changes to the job description in the future.

Job Type: Full-time

Salary: $24.16-$27.75 per hour

Expected hours: 40 per week

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends
• Weekends as needed

Ability to Relocate:

• St. Paul, AB: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-03-01