Invoicing/Receptionist

With over 45 years of experience serving some of the largest builders throughout the GTA, Royal Building Supplies has earned an unrivaled reputation for exceptional service, quality and value. We are located in North York. Royal Building Supplies is looking for a responsible Office Administrator. The responsibilities are:

Responsibilities

• Daily invoicing and scanning of all packing slips once invoiced
• Daily monitoring of outstanding orders and follow-up with Shipping department, Order desk and Salesmen
• Daily filing of customer invoices which are matched with delivery and/or signed copy of packing slips
• Responsible for verification of all outstanding orders at month end (month end closing procedures)
• Matching, verification and filing of invoices
• Answering calls in a professional, pleasant manner and direct when required
• Pleasantly greet visitors and offer refreshments
• Directing incoming calls
• Take messages accurately
• Monitoring of incoming and outgoing personnel (sales representatives)
• Distribution of mail to all departments
• Faxing correspondence when required
• Retrieval of incoming faxes and proper distribution
• Daily verification of Drivers Daily Log Books and Drivers Run Sheets, making sure all Drivers have handed in their log sheets and Lift truck inspection sheets
• Responsible for timely and accurate checking of key items on Driver Daily Logbooks and Drivers Run Sheets
• Driver Daily Log & Driver Run Sheets
• Filing and organization of inventory count reports
• Following up on outstanding tasks
• Photocopy correspondence, invoices, price lists, price increase letters and other general clerical duties required.
• Responsible for inventory control of office stationery (envelopes, paper, toner, cartridges etc.)
• Excellent verbal and written communication, organization, and computer skills
• Punctual, reliable, and professional
• Help with kitchen duties, cleaning of coffee maker etc.
• Other duties as assigned

Job Types: Full-time, Permanent

Salary: From $21.00 per hour

Benefits:

• Dental care
• Extended health care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Education:

• Secondary School (preferred)

Work Location: In person