Legal Secretary

Responsibilities

Tasks

• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Supervise staff
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Arrange travel, related itineraries and make reservations
• Prepare financial statements and reports
• Train and supervise staff
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Supervision

• 3-4 people

Experience and specialization

Area of work experience

• Charts, tables, graphs and diagrams
• Contracts
• Correspondence
• Financial statements
• Invoices
• Manuscripts, publications or theses
• Reports and records
• Management

Additional information

Security and safety

• Criminal record check

Transportation/travel information

• Own transportation
• Public transportation is available

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask