Litigation Support Assistant

We are seeking an experienced legal administrative professional to join our team as Litigation Support Assistant.

Reporting to the HR Director, the Litigation Support Assistant will provide administrative support to the Truro Litigation group. A variety of administrative tasks are completed by the Litigation Support Assistant depending on staff absences and the needs of the group. Occasional reception coverage will be required as well. This position will be busy and fast-paced in order to ensure deadlines are met.

Location: Truro Office – 10 Church Street

Work Schedule: Standard work hours are 34.5 per week. Some flexibility and occasional overtime may be required.

Key Areas of Responsibility

• Assisting with a variety of administrative work, including transcriptions, scanning, printing, photocopying, binding, and tasks related to getting documents ready for distribution
• Physical file creation, physical and electronic filing, and file maintenance
• File opening and closing as required
• Completing local deliveries and pick-ups as required, such as to the Courts, other law offices, banks, etc.
• Sending out mail and courier packages, arranging for service of documents, as well as distribution of electronic correspondence as directed
• Contacting and following up with clients and potential clients to set appointments and gather required information as directed by the assigned lawyer and their assistant
• Accurate and timely preparation of legal documents and correspondence following established templates and formats
• Administering the internal conflict check process
• Assisting with month end tasks, such as requesting and sending bills
• Covering for Legal Assistants during periods of absence
• Covering reception on occasion as needed
• Completion of other administrative tasks and projects as assigned

Qualifications

• Successful completion of Paralegal or Office Administration diploma or equivalent
• Reliable, punctual, strong desire to learn and work hard
• Energetic, flexible, and willing to pitch in wherever necessary
• Strong keyboarding skills and an affinity to learn new technology
• Accurately follows instructions and asks questions to clarify requirements & ensure work is done properly
• Adaptable, thriving on change and able to effectively shift priorities with short or no notice
• Excellent proofreading, spelling, and grammar skills
• Organized, highly detail-oriented, and able to effectively prioritize
• Strong written and verbal communication skills
• Transcription experience is a definite asset, but can be learned on-the-job
• Prior experience in a similar professional work environment would be considered an asset

This position is currently available and will be filled as soon as possible. If you are interested in this dynamic role and meet the requirements of this position, please apply with resume and cover letter to careers@pattersonlaw.ca.

About Us

Patterson Law is an established Nova Scotia law firm with offices in Truro, Halifax, New Glasgow, Bridgewater, and Pictou and with clients whose interests range from global to purely local. Our more than 150 lawyers and staff are dedicated to meeting our clients’ diverse legal needs. We endeavour to maintain the highest standard of service to our clients. This can only be accomplished by employing qualified, educated and motivated staff.

We are pleased to offer our staff a competitive salary, group insurance coverage, and pension plan membership after a year.

Patterson Law hires on the basis of merit. We are committed to employment equity and welcome diversity. Applications are encouraged from all interested and qualified individuals.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

Work Location: In person