Materials Management Associate - Stores - Casual (2024-076)

CAREER OPPORTUNITY

Materials Management Associate

2024-076

Choose Collingwood General & Marine Hospital:

Explore a role with Collingwood General & Marine Hospital (CGMH) and live your ideal lifestyle. Located on the shores of Georgian Bay, you have the opportunity to enjoy the 4-season recreational community.

Collingwood General and Marine Hospital (CGMH) is an 84 bed hospital located in Collingwood, Ontario (approximately 90 minutes north of Toronto) that serves more than 74,000 permanent residents and 3.5 Million annual visitors to the communities of Wasaga Beach, Collingwood, Clearview and the Blue Mountains. CGMH is an acute care hospital providing emergency care, diagnostic services including lab, imaging and cardio respiratory therapy, as well as two inpatient units (medicine and surgery). In addition, CGMH also provides care in specialty areas including obstetrics, orthopaedics, intensive care and surgery. The Hospital also provides out patient care including dialysis and a wide range of clinics including mental health and rehabilitation services. CGMH continues to provide care close to home for our community and plays a key role as an integrated orthopaedic centre for our region. For more information please visit our website at www.cgmh.on.ca and our Foundation website at www.cgmhf.com.

Corporate Culture:

At Collingwood General & Marine Hospital, we are anchored by our vision, mission and values and guided by our strategic directions. If you exhibit the core values of CGMH; Inclusive, Caring, Accountable, Respect, Excellence, Adaptable, Teamwork, we want you to join us in providing exceptional services to our patient and their families.

Current Immunization Record required, including two doses of a COVID-19 vaccine series approved by Health Canada or the World Health Organization, short of an approved exemption on a ground pursuant to the Ontario Human Rights Code.

Benefits:

This position also includes 4% vacation pay and 14% pay in lieu of benefits as well as access to the Employee & Family Assistance Program and access to CGMH Perkopolis discounts. CGMH endorses the Health Care Providers Group Insurance Plan which provides Group Benefits for you and your eligible dependents by enrollment only.

The Opportunity:

Reporting to the Manager, Finance and Procurement, the Materials Management Associate is responsible for maintaining adequate supply levels within the JIT cart system as well as the ordering, receiving and distribution of JIT supplies. They process purchase orders for stock and non-stock items, and coordinate loaner equipment orders and equipment repairs. They receive and distribute incoming goods and issue inventory items. They are responsible for electronic receiving and ordering through Materials Management applications. They respond to internal and external administrative queries and monitor back up stock and stock expiry dates.

Qualifications:

• Minimum 3 years experience working in a Healthcare Materials Management capacity including: Inventory control, stores, shipping and receiving
• Completion or enrollment in Supply Chaim Management Canada (SCMA) Courses preferred
• Demonstrated knowledge of Broader Public Sector Procurement (BPS) Directives considered an asset
• Must strive to continuously provide a safe and supportive environment for patients, staff, physicians, and volunteers
• Must adhere to the duties of workers, as stipulated in the Occupational Health and Safety Act
• Must have an ability to effectively communicate (written and verbal) in the English language in order to provide excellent communication with team members, patients and families
• Must have proven work skills demonstrating a high level of flexibility and accountability with a customer service focus.
• Must be a self-motivated team player with strong critical thinking skills.
• Demonstrated ability to work in a fast-paced environment with competing priorities performing time sensitive tasks.
• Ability to perform in a manner that is consistent with the mission, vision and values of the hospital.
• Must be dedicated to professional growth & development
• Must be able to perform all bona fide and essential duties of the position, which may include physical demands such as, pushing, pulling, bending, etc.
• Must have demonstrated excellent attendance/performance record
• Excellent organization and prioritization skills
• Ability to work independently and effectively communicate with other members of the health care team

Duties and Responsibilities:

• Coordinates the JIT Cart System, maintaining adequate/appropriate supplies according to an established schedule of par level review and confers with supplier to add, replace or remove items as needed
• Maintains Stores inventory and back-up stock
• Monitors back-up stock expiry dates and issues, reorders as necessary
• Processes purchase orders for non-stock and stock items for all hospital departments, ensuring all requisitions are appropriately and utilizing GPO or SSW contracts wherever possible
• Monitors order confirmations regarding pricing and back-orders and makes appropriate adjustments
• Oversees loading and unloading of goods and using hydraulic lift; Operates hand-truck to load/unload and transport goods
• Inspects and verifies incoming goods against purchase orders, records shortages, rejects
• Distributes goods and mail to appropriate departments, storage areas or mail slots
• Receives and distributes JIT Cart System orders to appropriate departments
• Responds to internal supply and shipping queries in a cordial and timely manner
• Packing & Shipping of items for returns and repair including preparation of return documents and bills of lading
• Processes orders for surgical loaner sets, equipment purchases and repairs, including obtaining quotes, processing purchase orders, and scheduling
• Receives and delivers controlled substances and completes required documentation
• Responsible for yearend physical inventory count. Processes adjustments on inventory system and verifies balances.
• Assists with identification of supply needs and available alternatives including STAT or emergency supplies.

More Information:

Location: Materials Management

Employment Type: Casual

Employment Group: SEIU Service

Start Date: In line with the next Hospital Orientation Intake.

Hours of Work: Days, Monday – Friday.To be reminded that as a Hospital, in order to provide the necessary patient care, our operations run 24/7. Therefore, depending on the program for which you are applying, it may be an expectation that you are available to work week days and weekends, as well as all shifts - days, evenings, and nights.

Wage: $31.44 - $31.83 per hour

HOW TO APPLY:

If you are interested in joining our inspiring team, please apply online before 11:59pm EST on the posting close date by submitting an updated copy of your resume and cover letter in PDF or Word format.

Due to the volume of applications, only those selected for an interview will be contacted. Please be advised that as part of the mandatory screening process CGMH requires professional references, verification of academic training, professional accreditation, plus a current Police Vulnerable Sector Check.

Collingwood General and Marine Hospital is committed to an inclusive, barrier-free selection process. We encourage all qualified individuals who may contribute to a diverse and inclusive workplace to apply. If contacted regarding a competition, please advise Human Resources of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.