Office Coordinator & Front Desk Support

The brain behind our office operations...

Being fully on site, at our Front Desk in Montreal, you are the face of the company. In this role, you will positively impact both local and remote employees around the globe by being a terrific and reliable internal resource.  You will collaborate closely with the rest of the Office Management team, with operations colleagues, leadership, as well as various suppliers and office technicians.

A more concrete idea of typical tasks you will be responsible for:

• Plan your schedule for the day based on your priorities, by reviewing the mail, emails, latest requests for employee services
• Answer the phone, check the office voicemail, and transfer messages.
• Regularly tour the building, check that equipment is stocked and in good working order, and take note of any cleaning or maintenance issues to be reported.
• Follow-up with service technicians to ensure prompt resolution/repairs.
• Verify that supplies and snacks are stocked and place orders when necessary.
• Compile the receipts for the monthly expenses reports for Office purchases.
• Help organize and ensure various office events run smoothly by managing catering, special requests and/or cleaning services. Remain on-site for those occasional events that take place outside office hours.
• Help prepare logistics for arrival of new employees.

Operational excellence above all

Do you believe fun and functional offices are a must for employees to feel at home, deliver great work and innovate? Are you recognized for your administrative excellence? We're looking for personality first: if you are resourceful, helpful, organized, curious and have good interpersonal and communication skills, then you are potentially “the one” we are looking to be our Quebec City Office Coordinator & Front-desk superstar.

Your impact on the culture in the office is real: be ready to fully experience the #coveolife and for everybody to know your name!

To be successful in this role, here is what we’re looking for:

• You want to support all kinds of initiatives to create the best workplace in the city!
• You are autonomous and reliable. You learn fast and don’t want to be micromanaged.
• You are versatile, dynamic and resourceful. From administrative functions to office management and social activities, you take pride in facilitating and optimizing the Coveolife.
• You are renowned for your excellent judgment and attention to detail, delivering consistently impeccable work to your colleagues.
• You are an organizational and efficiency expert, able to plan, prioritize, and reprioritize as you go.
• You are fully fluent in French and can communicate professionally in English.

This sounds like you? Don’t wait: submit your application and join the Coveolife!