Onboarding & Training Administrator

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety First. Our number one core value. If we can’t do it safely, we don’t do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide equitable opportunities for everyone.

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being
• Believe in helping you build your career through our Aecon University and Leadership Programs
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibility by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement – driven by the diversity, expertise and teamwork of our people. We’re always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

• Initiate OPG Clearance Applications with SMR-X employees, subcontractors and potential new hires.
• Assist in accurate completion and submission of clearance applications including verification of identification and supporting documentation as per OPG clearance procedural requirements.
• Track and confirm completion of Clearance Renewals, ensuring employees maintain active clearance status.
• Act as single point of contact for OPG Clearance Office in the processing of all related security clearance applications, renewals and actions.
• Daily preparation of training packages and attendance records for Trainers
• Work with the Trainers to plan training schedules and set up courses.
• Manage resources including facilities, equipment and instructor availability.
• Set up training events in LMS.
• Responsible for receiving completed training records, recording learning credits in LMS.
• Handle the collection of completed training records and ensure proper scanning and storage per procedures.
• Maintain an accurate list of training folders on the Shared Drive; ensure all training documentation is the most current revision; and is uploaded and stored electronically.
• Ensure training material, documents and completion records are stored securely and are retrievable from the shared project folder.
• Use of project learning management system to validate qualification status and provide supporting reports.
• Work with Training Manager, Training Coordinators and Trainers to understand training demand.

• Work experience or post secondary learning in Business Administration, Human Resources, Business Management or related program.
• Advanced skills in Microsoft office; including excel an asset.
• Excellent verbal and written communication skills.
• Demonstrated strong organizational and time management skills.
• Must be detail oriented with the ability to multi-task on a regular basis.
• Must have a strong customer service orientation.
• Ability to prioritize and coordinate with associated department.
• Must have computer skills to perform duties including software experience with Microsoft Word, Excel and Outlook.
• Must be able to communicate clearly and concisely to all levels of the organization.

• Employment is contingent on obtaining an approved OPG Security Clearance as facilitated by the employer.
• The security clearance application process includes a comprehensive list of previous residences, employment, education, and other pertinent information.