Operations Administrator

The Operational Administrator is required to perform an array of administrative duties related to overall operational support. Their duties can include, data entry, file maintenance, and basic administrative duties. It is expected that the employee demonstrates behavior consistent with the core values and supports our strategic plan.
Core Competencies

• Customer Focus
• Communication
• Teamwork
• Quality Orientation
• Time Management
• Adaptability / Flexibility
• Creative and Innovative Thinking
• Planning and Organizing
• Problem Solving
• Result Focus
• Accountability and Dependability
• Ethics and Integrity
• Mathematical Reasoning

Job Description

• Data entry/formatting, pdf bundling.
• Ordering of office, safety, kitchen and meeting specific supplies as required.
• General office maintenance support as required.
• Assist with new hire orientation and employee setup as required.
• Receive and distribute cellphones and laptops from Corporate.
• Maintain a professional attitude.
• Work well with colleagues, customers, and suppliers.
• Contribute to branch safety needs as required.
• Work with confidential information and always ensure the company’s privacy.
• Keep inventory of site keys.
• Assist with assembling documents as requested.
• Assist with providing communications to teams on changes and new policies.
• Assist project management teams with various task as required.
• Other tasks as required.

Requirements

• High school diploma.
• 3 years of administrative assistant experience.
• Bilingual is considered an asset.
• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, Microsoft PowerPoint, and Adobe Acrobat.
• Excellent verbal and written communications, listening and customer service skills.
• Professional appearance (i.e., personal appearance and attitude).
• Organizational skills.
• Multi-tasking skills and ability to be flexible when priorities shift.
• Ability to work effectively alone and prioritize.
• Demonstrated competence related to the application of our core values.
• Ability to remain calm and poised in urgent situations.
• Adheres to organization's security and confidentiality policies.
• Assist with govt documents. (If necessary).

Work Conditions

• Office setting.
• Manual dexterity required to use desktop computer and peripherals.
• Interacts with upper and middle management, employees, and clients.
• Repetitive work.
• Overtime, as required.