Operations Coordinator - Administration & Accounting

Requisition ID: 181069

Career Group: Distribution Centre Careers

Job Category: Inventory Control

Travel Requirements: 0 - 10%

Job Type: Full-Time

Country: Canada (CA)

Province: Ontario

City: Whitby

Location: 3016 Whitby RSC

Postal Code: L1N 9S1

Our family of 131,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better - great experiences, families, communities, and our employees. We are a family nurturing families.

A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1,600 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawtons Drug Stores or another of our great banners but we are all one extended family.

Ready to Make an impact?

Job Description
In this role you will oversee the office management and administration duties, basic accounting, time keeping, general employee enquires and collaboration with HR, on maintaining employee documents and training files. Excellent decision making based on sound judgement and operational focus. You represent the face of our HR/ administrative department and through your interaction with our internal and external partners, you will help foster employee engagement and a positive work environment.

Here's where you'll be focusing:

• Encourage and endorse community activities and involvement through partnerships with local organizations.
• Foster a positive work environment through the creation of a culture based on care, trust and respect that embraces a passion for food.
• Negotiates the purchase of office supplies, furniture and equipment in accordance with company purchasing policies and budgetary restrictions.
• Analyzes reports, summarizes and communicates to management on findings and trends.
• Procure and manage relationships with miscellaneous third-party clerical support services including couriers and office equipment, vending and printing services, uniform suppliers and caterers.
• Manages expenditures, analyzes variances and implements corrective actions.
• Reconcile various G/L accounts to ensure statement accuracy and consistency
• Process, organizes and audits invoices for review and approval.
• Process invoices and cheques and mange the Social Committee funds and budget.
• Manage correspondence and relationships with both internal and external partners, including mail collection and distribution, Purolator and courier services.
• Proficient knowledge of filing and record retention.
• Update and manage data entry.
• Prepare documentation for hiring and on-boarding: background checks, offer letters, new hire folders and training schedules.
• Partner with HRBP and other cross functional teams to deliver on KPI and levels of service to our teammates and RSC personnel and absorb additional task as required.
• Plan, organize, and execute events aimed at team building, engagement and recognition.
• Compliance with all Company food safety standards, guidelines and procedures.

What you have to offer:

• Expert knowledge of accounting, clerical, administrative management practices and procedures.
• Minimum 1-2 years of experience in payroll, time keeping or service centre experience.
• Post-secondary education in HR, accounting and or administration.
• Experience with systems such as SAP, Kronos, Ariba, Access. (Preferred)
• Excellent time management skills, ability to work independently and collaborate, multitask and prioritize.
• Attention to detail, superior organization and problem-solving skills.
• Excellent communication & negotiation skills, written and verbal communication skills.
• Proficient in Microsoft Office and accounting software programs.
• Strong sense of Customer Service.
• Knowledge of retail operations, distributions, warehouse and unionized environments.
• Knowledge of contracts, procurement of services, experience organizing events.

We offer teammates competitive total compensation packages that will vary by role and location. Some websites share our job opportunities and may provide salary estimates without our knowledge. These estimates are based on similar jobs and postings for general comparison, but these numbers are not provided by or monitored for accuracy by our organization. We look forward to discussing the specific compensation details relevant to this role with candidates who are selected to move forward in the recruitment process.

Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.

While all responses are appreciated only those being considered for interviews will be acknowledged.

We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.